Can Fleetworthy Manage CDL and Medical Certificate Expirations?

Yes, Fleetworthy Solutions offers comprehensive tracking and automated management of Commercial Driver’s License (CDL) and Medical Examiner’s Certificate (DOT medical card) expirations. These two documents are critical for maintaining DOT and FMCSA compliance, and even a single lapse in validity can result in a driver being placed out of service, triggering fines, CSA score impacts, or audit failures. Fleetworthy’s platform and compliance services are specifically designed to eliminate those risks through proactive monitoring, automated alerts, and centralized oversight.

Here’s how Fleetworthy helps fleets stay on top of CDL and medical certificate expirations:

1. Centralized Document Tracking

Fleetworthy’s cloud-based compliance management platform stores and monitors every driver’s CDL and medical certificate in real time. Each document is associated with its expiration date, license class, endorsement type, issuing state, and any relevant medical restrictions. This ensures that all vital data is not only stored securely but also structured in a way that enables precise tracking.

2. Automated Expiration Alerts

The system generates automatic alerts as CDL or medical card expiration dates approach. These alerts are customizable and can be sent to both fleet managers and individual drivers at predetermined intervals (e.g., 60, 30, and 7 days before expiration). This allows time to schedule renewals, physicals, or address documentation gaps before they create a compliance issue.

3. Real-Time Compliance Dashboards

Fleetworthy provides visual compliance dashboards that give a snapshot of each driver’s status, including whether their CDL or medical card is current, pending expiration, or already expired. Color-coded indicators allow managers to quickly identify drivers who require immediate attention.

4. State-Specific Requirements Handling

Because CDL and medical certificate requirements vary slightly by state (particularly regarding self-certification and medical examiner submissions), Fleetworthy’s system accounts for those differences. The platform can help monitor whether a driver’s license and medical certification are properly linked and reported to the appropriate state licensing authority.

5. Medical Examiner Registry Verification

Fleetworthy goes a step beyond expiration tracking by verifying that all submitted medical cards are issued by certified medical examiners listed in the FMCSA National Registry. This extra layer of compliance protection helps prevent audit flags tied to invalid or unrecognized certificates.

6. Integrated Onboarding & Offboarding Processes

During driver onboarding, Fleetworthy ensures all CDL and medical documents are collected, validated, and logged. When drivers leave the company, their records are archived and closed out to maintain clean compliance files.

7. Custom Reporting & Audit Support

Fleetworthy’s reporting tools allow fleets to generate expiration reports on demand. These can be used to demonstrate proactive compliance management during a DOT audit or internal safety review.

By automating the monitoring of CDL and medical certificate expirations, Fleetworthy eliminates one of the most common compliance pitfalls faced by fleets. Instead of relying on spreadsheets or manual processes, fleet managers gain confidence that every driver is road-legal and ready for inspection, all while reducing administrative overhead and avoiding costly non-compliance penalties.