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Electronic Logging Devices (ELDs) are devices that automatically record a driver’s hours of service (HOS), replacing outdated paper logs and manual processes. Mandated by the Federal Motor Carrier Safety Administration (FMCSA), ELDs are designed to improve accuracy, reduce administrative burdens, and most importantly, enhance safety across the commercial transportation sector.

At its core, ELD technology plays a crucial role in promoting driver well-being and public safety. By providing real-time tracking of driving hours, ELDs help ensure compliance with HOS regulations, which are designed to prevent driver fatigue-one of the leading causes of accidents involving commercial motor vehicles. 

The regulatory environment continues to evolve, with updated enforcement protocols, technology integration requirements, and a growing emphasis on data security and interoperability.  Staying compliant in 2025 means more than simply installing an ELD-it requires understanding the latest regulations, leveraging technology for continuous improvement, and fostering a culture where safety and accountability are paramount.

Key Requirements Under the FMCSA ELD Mandate

The FMCSA ELD Mandate, which became fully effective in December 2019, requires most commercial drivers to use certified ELDs to record HOS and duty status. Key requirements include:

• Automatic Recordkeeping: ELDs must automatically record driving time, engine hours, vehicle movement, location, and miles driven.
  
• Driver Identification: Drivers must log in and identify themselves on the device to ensure accurate recordkeeping.
  
• Data Transfer Capability: ELDs must support data transfer to enforcement officials via wireless web services, email, USB, or Bluetooth during roadside inspections.
  
• Tamper Resistance: Devices must be tamper-proof to prevent log falsification.
  
• Certification and Registration: Only FMCSA-certified ELDs listed on the official registry may be used to comply with the mandate.

Failure to meet these requirements can result in fines, vehicle out-of-service orders, and increased risk exposure for fleets.

Who is Required to Comply?

The ELD mandate applies to most drivers and carriers operating commercial motor vehicles in interstate commerce who are required to maintain HOS records. Specifically, compliance is required for:

• Drivers operating vehicles with a gross vehicle weight rating (GVWR) or gross combination weight rating (GCWR) of 10,001 pounds or more.
  
• Vehicles transporting hazardous materials in quantities requiring placarding.
  
• Drivers operating vehicles designed or used to transport 9 or more passengers (including the driver) for compensation, or 16 or more passengers not for compensation.

This includes long-haul trucking fleets, regional carriers, and many vocational fleets engaged in interstate operations.

Exemptions to the ELD Mandate

While the ELD rule applies to most CMV operators, certain drivers and vehicle types are exempt, including:

• Short-Haul Exemption: Drivers operating within a 150 air-mile radius and returning to the same work location within 14 hours are exempt if they meet short-haul requirements.
  
• Pre-2000 Vehicles: CMVs with engines manufactured before model year 2000 are exempt, due to compatibility limitations with ELD technology.
  
• Driveaway-Towaway Operations: If the vehicle being driven is part of the shipment (e.g., transporting RVs or trucks for sale), ELD use is not required.
  
• Agricultural Exemptions: Certain agricultural operations have temporary or conditional exemptions, especially within designated harvest or planting periods.

Understanding these exemptions is essential for fleet managers to ensure proper application of the rules, avoid unnecessary equipment purchases, and remain compliant.

What’s New for 2025

Here’s what fleet managers and drivers need to be aware of as 2025 progresses:

Anticipated Regulatory Updates from FMCSA

The Federal Motor Carrier Safety Administration (FMCSA) is expected to introduce updates to ELD requirements aimed at enhancing data accuracy, closing regulatory loopholes, and strengthening enforcement protocols. Key anticipated changes include:

• Stricter Certification Standards: FMCSA may update the process by which Electronic Logging Devices (ELDs) gain approval, ensuring only reliable, tamper-resistant devices remain on the certified list.
  
• Clarified Exemptions: Expect more guidance regarding exemptions, especially concerning older vehicles and specialized transport operations.
  
• Expanded Audits: With advancements in digital records, FMCSA and enforcement agencies are expected to conduct more remote audits and data reviews to ensure fleets comply with truck driver electronic log rules.

Keeping up with the latest news about ELD regulations ensures your fleet avoids costly penalties and remains compliant with evolving standards.

Trends in Enforcement and Penalties for Non-Compliance

In 2025, enforcement agencies are increasing their focus on:

• Spot Inspections: Roadside inspections are more likely to include thorough reviews of ELD data and supporting documents.
  
• Data Accuracy Reviews: Enforcement officials are using digital tools to quickly spot inconsistencies or tampering in truck driver electronic log records.
  
• Higher Penalties: Fleets and drivers caught violating these rules face increased fines, potential out-of-service orders, and impacts on their CSA (Compliance, Safety, Accountability) scores.

Non-compliance not only risks financial penalties but also jeopardizes fleet safety and reputation.

Common Compliance Pitfalls Fleets Should Avoid

Many fleets still fall short when it comes to full compliance. Staying informed and understanding common mistakes can help fleets avoid costly penalties, downtime, and reputational damage. Here are the most frequent pitfalls to watch for:

Incomplete or Inaccurate Driver Logs

One of the most common violations during inspections involves incomplete or incorrect truck drivers’ electronic logs. Even with automated Electronic Logging Devices, errors occur when:

• Drivers fail to log changes in duty status properly.
  
• Data is missing due to device malfunctions or improper use.
  
• Manual edits are made without appropriate annotations or explanations.

Inaccurate logs not only risk FMCSA penalties but also compromise your fleet’s safety record. Regular audits and training can help prevent these errors and ensure ELD requirements are consistently met.

Using Outdated or Non-Certified ELD Devices

The FMCSA maintains a list of approved, certified ELD providers. However, news about ELD regulations indicates that some devices have been revoked or removed from the certified list due to non-compliance or technical shortcomings.

Using outdated or non-certified ELDs can result in:

• Fines during roadside inspections.
  
• Immediate out-of-service orders.
  
• Inaccurate HOS records that expose fleets to risk.

Fleet managers must routinely check electronic logging device news and verify their ELD systems remain compliant with current FMCSA standards.

Lack of Proper Training for Drivers and Fleet Managers

An often-overlooked compliance risk is inadequate training on truck driver electronic log procedures and ELD device usage. Without proper education:

• Drivers may misuse ELDs or fail to understand their responsibilities.
  
• Fleet managers may overlook reporting requirements or misinterpret data.
  
• Mistakes made in good faith still lead to violations during audits or inspections.

Building comprehensive training programs ensures that both drivers and managers can confidently navigate through regulations and avoid preventable errors.

Failure to Maintain Supporting Documentation

In addition to truck drivers’ electronic logs, FMCSA regulations require fleets to retain supporting documents such as:

• Dispatch records
  
• Bills of lading
  
• Fuel receipts
  
• Maintenance logs

Failure to maintain this documentation leaves fleets vulnerable during audits. Supporting documents are essential for verifying truck driver electronic log accuracy and demonstrating overall compliance.

Overlooking Data Security and Privacy Requirements

With the increased use of digital systems, fleets must prioritize data security. Recent electronic logging device news highlights concerns about:

• Unauthorized access to sensitive driver or vehicle data.
  
• Insufficient encryption
  
• Non-compliance with federal privacy standards.

Protecting data is not only a regulatory obligation but also critical for safeguarding your fleet’s operations and reputation.

Conclusion

As 2025 progresses, fleet operators must understand that compliance is not just about meeting federal mandates but about enhancing driver safety, reducing operational risks, and improving overall efficiency.

Fleets that treat ELD requirements as part of a broader safety culture outperform those that take a reactive, bare-minimum approach. Leveraging modern truck drivers’ electronic logs, integrated telematics systems, and predictive safety tools allows fleet managers to:

• Reduce fatigue-related incidents and unsafe driving behaviors.
• Streamline compliance tasks, audits, and reporting processes.
• Access real-time data to make informed, safety-focused decisions.

To prepare for the future, fleet operators should:

1. Regularly review electronic logging device news and FMCSA updates to stay current on compliance requirements.
   
2. Audit all truck driver electronic log systems to confirm they are FMCSA-registered and functioning correctly.
   
3. Provide ongoing training to drivers and fleet managers to ensure understanding of evolving ELD rules and safety protocols.
   
4. Integrate ELD data with telematics, maintenance, and compliance platforms for a unified, real-time view of fleet performance.
   
5. Foster a culture of safety, accountability, and continuous improvement by leveraging data-driven insights.

By taking these proactive steps, fleets can navigate 2025 with confidence, ensuring they meet all ELD requirements while building safer, more efficient operations.

One of the most critical tools the Department of Transportation (DOT) uses to uphold this standard is mandatory drug and alcohol testing. These testing requirements are designed to identify and prevent substance abuse among commercial motor vehicle (CMV) drivers, particularly those operating in safety-sensitive roles such as operating large trucks or buses.

The DOT drug testing program plays a central role in maintaining compliance with federal safety regulations, protecting lives, and promoting a culture of accountability within the transportation industry. All motor carriers, fleet operators, and commercial drivers subject to DOT regulations must comply with specific testing protocols, including pre-employment screening, random testing, post-accident testing, and more.

Understanding what the DOT drug test is looking for—and why it’s required—helps fleet managers and drivers stay compliant, avoid costly penalties, and maintain safe operating environments. In this article, we’ll break down what substances are tested, when tests are conducted, and why this process is so crucial for fleet safety.

Who is Subject to DOT Drug Testing?

DOT drug testing applies to individuals who perform safety-sensitive duties, including:

• Commercial driver’s license (CDL) holders operating commercial motor vehicles with a gross vehicle weight rating (GVWR) of 26,001 pounds or more.
• Drivers who transport hazardous materials that require placarding.
• Drivers who operate passenger vehicles designed to transport 16 or more passengers, including the driver.
• Mechanics, dispatchers, or others who perform safety-sensitive tasks as defined by specific DOT agencies (such as FMCSA, FAA, FRA, FTA, PHMSA, or USCG).

Anyone in a safety-sensitive role is legally obligated to comply with DOT drug and alcohol testing requirements.

Why Drug Test?

Safety Assurance – Reducing Risk of Impaired Driving Incidents

Drivers under the influence of drugs pose a significant threat to road safety. Impaired reaction time, poor decision-making, and lack of coordination can lead to devastating accidents—putting not only your driver at risk but also other motorists, pedestrians, and property. DOT drug testing acts as a preventive safety net, reducing the likelihood of substance-impaired drivers getting behind the wheel and safeguarding everyone on the road.

Protecting Company Reputation and Public Trust

In the transportation industry, reputation is everything. News of an accident involving a driver under the influence can quickly tarnish your brand, erode customer confidence, and affect your ability to secure contracts or retain business. A well-implemented drug testing program demonstrates a clear commitment to safety and professionalism, enhancing your fleet’s credibility and public image.

Preventive Culture and Proactive Driver Management

DOT drug testing fosters a culture of accountability and prevention. It sends a clear message to drivers and employees that safety is a priority—and that there are systems in place to maintain high standards. In addition, testing programs can help identify drivers who may need support or intervention, allowing fleet managers to address issues early through return-to-duty protocols, follow-up testing, or employee assistance programs (EAPs). By proactively managing risk, you’re not just meeting compliance standards—you’re actively shaping a safer, healthier workforce.

Regulatory Basis (FMCSA, 49 CFR Part 40)

The regulatory foundation for DOT drug testing is outlined in Title 49 of the Code of Federal Regulations (CFR), Part 40. This regulation details everything from specimen collection procedures to laboratory testing protocols, medical review processes, and how test results must be handled.

For fleet operators specifically regulated by the Federal Motor Carrier Safety Administration (FMCSA), these requirements are a central part of maintaining compliance. The regulations cover:

• The substances tested for
• Testing methods and procedures
• Roles of third-party administrators, medical review officers, and designated employer representatives (DERs)
• Employee education and awareness programs

Failure to adhere to these federal standards can result in significant penalties, loss of operating authority, and serious safety liabilities.

What Does DOT Drug Test For?

To ensure safety and prevent impaired driving, the Department of Transportation requires a specific set of substances to be tested through a standardized five-panel drug test. This testing panel is designed to detect commonly abused drugs that could impair a commercial driver’s ability to safely operate a vehicle.

Detailed Breakdown of the Five-Panel DOT Drug Test

The standard DOT drug test screens for the following five categories of drugs:

1. Marijuana (THC)
   
   • Despite changing laws around recreational and medical marijuana in many states, marijuana remains strictly prohibited under DOT regulations. Even legal use can result in disqualification from safety-sensitive duties if THC is detected in a drug test.
     
2. Cocaine
   
   • A powerful stimulant that poses serious safety risks, cocaine use can impair judgment, reaction time, and physical coordination—all of which are critical for safe commercial driving.
     
3. Amphetamines (Including Methamphetamine)
   
   • These include substances like Adderall and methamphetamine. While some prescription amphetamines may be permitted with a valid prescription, unauthorized use or abuse leads to disqualification.
     
4. Opiates (Heroin, Codeine, Morphine)
   
   • Opiates are powerful pain-relieving drugs that can cause sedation, slowed reaction times, and dependence. DOT testing targets both illicit and certain prescription opiates if abused.
     
5. Phencyclidine (PCP)
   
   • PCP is a dissociative drug known to cause hallucinations, confusion, and aggressive behavior—severely impairing a driver’s ability to function safely behind the wheel.

Expanded Substances: Semi-Synthetic Opioids

DOT regulations have expanded in recent years to include semi-synthetic opioids, which are frequently prescribed but also commonly misused. These include:

• Oxycodone (e.g., OxyContin, Percocet)
• Hydrocodone (e.g., Vicodin, Norco)
• Oxymorphone (e.g., Opana)
• Hydromorphone (e.g., Dilaudid)

These drugs are included due to their increasing involvement in drug-related crashes and fatalities. Even when legally prescribed, their use must be disclosed and medically approved under DOT standards.

Testing Methodologies

Currently, urine testing is the only approved and widely used method for DOT drug testing. Urine specimens are collected under controlled procedures to ensure accuracy and integrity.

However, the DOT has recently initiated oral fluid testing pilot programs, with proposed rule changes to incorporate oral fluid testing as an alternative method. This shift aims to reduce tampering, improve detection of recent drug use, and enhance overall testing reliability.

Both urine and oral fluid samples, once approved and in use, will be subject to strict laboratory testing and review by a Medical Review Officer to confirm results and ensure fairness.

Best Practices for Fleet Managers

To ensure long-term compliance and foster a proactive safety culture, fleet managers must go beyond simply conducting drug tests—they must build a comprehensive, well-documented, and well-communicated program that aligns with DOT standards and operational best practices.

Implementing a Strong Drug and Alcohol Testing Policy

A clear and compliant Drug and Alcohol Testing Policy is the foundation of any successful program. This policy should outline:

• Testing types and frequency (e.g., pre-employment, random, post-accident).
• Substances tested under DOT guidelines.
• Procedures for specimen collection and testing.
• Consequences for positive test results or refusal to test.
• Return-to-duty and follow-up testing processes.

The policy must be accessible to all employees, reviewed regularly, and updated to reflect the latest regulatory changes. It should also be included in driver onboarding and compliance training materials.

Educating Drivers on Substances Tested and Procedures

Driver education is critical to program success. Drivers should fully understand:

• What substances are tested for and why.
• The process for testing and their rights/responsibilities.
• The importance of compliance, including the risks of over-the-counter or prescribed medications that may trigger test results.
• What happens in the event of a positive result or test refusal.

Education should be ongoing, not just during onboarding. Conduct regular refresher training and provide updates when there are regulatory changes or trends (e.g., inclusion of new substances like synthetic opioids).

Partnering with Third-Party Administrators (TPAs) for Testing and Recordkeeping

Many fleets benefit from working with a Third-Party Administrator or Consortium/Third-Party Administrator (C/TPA) that specializes in DOT compliance. These partners:

• Manage random testing pools.
• Schedule and conduct tests through certified collection sites.
• Maintain records and chain-of-custody documentation.
• Provide access to Medical Review Officers (MROs).
• Ensure all testing procedures are compliant with 49 CFR Part 40 regulations.

A reliable TPA partner streamlines administration, reduces errors, and ensures your fleet is always audit-ready.

Keeping Documentation and Test Results Audit-Ready

Proper documentation is key to passing an FMCSA audit. Fleet managers must maintain:

• Records of all drug and alcohol test results.
• Documentation of testing policies and driver notifications.
• Random test pool selection records and test rosters.
• Return-to-duty and follow-up testing documentation.
• Training logs for supervisors and drivers.

These records should be securely stored, easily retrievable, and retained according to DOT retention timelines. Investing in a centralized compliance management system or digital document storage solution can significantly ease this process.

Consequences of Failing a DOT Drug Test

Failing a DOT drug test is a serious matter that carries immediate and long-term consequences for both drivers and fleet operations. The DOT enforces strict protocols to ensure that safety-sensitive roles are filled only by individuals who are drug- and alcohol-free. Understanding these repercussions is essential for proactive risk management and compliance planning.

Immediate Removal from Safety-Sensitive Functions

Upon receiving a verified positive drug test result, a driver must be immediately removed from all safety-sensitive duties. This includes operating a commercial motor vehicle, performing vehicle inspections, or any other role where safety is a concern. The driver cannot return to duty until they have successfully completed a Substance Abuse Professional (SAP) evaluation and all subsequent steps in the return-to-duty process.

This immediate removal can create operational disruptions, especially for smaller fleets with limited driver availability, and may result in service delays or unmet delivery schedules.

Return-to-Duty and Follow-Up Program Requirements

A failed DOT drug test initiates a structured Return-to-Duty (RTD) process, which is overseen by a qualified SAP. The steps include:

• An initial SAP assessment, where the driver’s situation is evaluated.
• Completion of SAP-recommended education or treatment programs.
• A return-to-duty drug test, which must produce a negative result before the driver is permitted to resume safety-sensitive tasks.

Once reinstated, the driver is subject to a rigorous follow-up testing schedule, typically consisting of at least six unannounced tests over 12 months, though it can extend up to five years. These tests are in addition to the regular random testing pool and are closely monitored by the SAP and employer.

Impact on Driver Employment and CSA Scores

Failing a DOT drug test can have long-term career consequences. Many motor carriers are hesitant to hire drivers with a failed drug test on record, especially if they have not completed the return-to-duty process. Some fleets may choose to terminate employment altogether, even if the driver completes the SAP process, due to internal company policies or insurance requirements.

Additionally, a failed drug test can indirectly impact a motor carrier’s Compliance, Safety, Accountability score. While individual test results are not directly included in CSA data, associated violations—such as operating a CMV after a failed test or not removing a driver from duty—can lead to citations that affect a fleet’s CSA profile, increasing the risk of audits, inspections, and regulatory scrutiny.

Strengthen your DOT Compliance and Protect your Fleet with Fleetworthy

Fleetworthy’s comprehensive Vehicle and Driver Safety and Compliance services provide expert oversight, digital tracking of vital documents, and proactive management of regulatory requirements, including DOT drug testing mandates.

Take control of your fleet’s safety culture today—contact Fleetworthy and ensure your operation remains compliant, secure, and audit-ready.

The concept of “Fleet Insight” has emerged as a critical strategic advantage for modern fleet operators. At its core, fleet insight is more than just data collection — it’s the ability to transform complex, scattered information into clear, actionable intelligence that drives smarter decision-making across the fleet ecosystem. This approach empowers organizations to not only maintain compliance with evolving regulations, but to proactively reduce risk, identify inefficiencies, and enhance overall operational effectiveness.

In an environment where the consequences of non-compliance can mean costly fines, increased scrutiny, or reputational damage, having meaningful insight into your fleet’s activities is no longer optional — it’s essential. Likewise, as technology enables greater visibility than ever before, fleet managers are under growing pressure to turn that visibility into action.

The Value of Fleet Insight in Compliance Management

For many fleets, compliance has traditionally been a reactive process — responding to audits, addressing violations after they occur, and scrambling to keep up with shifting regulatory requirements. But in today’s data-rich environment, this model is no longer sustainable. It’s important to shift the paradigm by giving fleet managers the tools and visibility they need to anticipate issues before they become problems.

When organizations harness real-time and historical data — across vehicle inspections, driver behavior, licensing, hours of service, and more — compliance becomes less of a box-checking exercise and more of a strategic advantage.  

How to Transform Fleet Insights into Compliance:

Instead of reacting to violations or audit findings, fleet data allows trucking companies to stay ahead of regulatory pressure by identifying risk patterns, monitoring performance trends, and ensuring that every piece of the operation is aligned with current requirements.

Key Benefits:

• Early Detection of Risks: Fleet insight enables continuous monitoring of compliance indicators — such as expired credentials, missed inspections, or HOS violations — so issues can be flagged and resolved before they result in penalties or downtime. This proactive approach minimizes exposure and improves safety outcomes.
• Enhanced Regulatory Preparedness: With centralized, clean, and accurate data at their fingertips, fleets can respond quickly and confidently to audits, inspections, or DOT inquiries. Fleet insight ensures that documentation is organized, accessible, and defensible — reducing stress and ensuring operational continuity.
• Informed Decision-Making: Data-driven compliance management empowers leadership to make strategic decisions based on real-world performance. Whether it’s reassigning routes to reduce violations or investing in driver training where needed, insight transforms intuition into action.
• Streamlined Operations: With better visibility into key metrics, fleets can optimize processes, reduce manual workloads, and create consistent workflows that support both safety and performance goals. The result is a smoother operation — with fewer surprises.

By placing insight at the center of compliance strategy, fleets gain not just peace of mind, but a measurable edge in an increasingly competitive and regulated market.

Turning Data Into Action 

Fleetworthy helps organizations make sense of their data by organizing it into three core pillars: Vehicle & Driver Performance Data, Regulatory & Safety Data, and Operational and Cost Data. Together, these components turn raw information into actionable intelligence that drives better decisions and stronger outcomes.

A. Vehicle & Driver Performance Data

A fleet’s safety and efficiency start with the people behind the wheel and the machines they operate. By continuously tracking both driver behavior and vehicle health, fleets can proactively prevent breakdowns, reduce safety incidents, and promote a culture of accountability.

• Driver Behavior Monitoring: Telematics systems provide real-time insight into how drivers operate vehicles — including speed, braking, idling, and route adherence. This data helps identify risky driving behaviors before they lead to accidents or violations and supports targeted coaching programs.
• Vehicle Health & Maintenance: Tools like DVIRs (Driver Vehicle Inspection Reports), maintenance logs, and diagnostic trouble codes give fleets early warnings of mechanical issues. This data supports predictive maintenance, reducing costly repairs and unscheduled downtime.
• Preventative Safety Culture: With a continuous feedback loop from performance data, managers can create a safety-first environment, rewarding good driving habits and addressing concerns before they escalate.

B. Regulatory & Safety Data

Staying compliant in a complex regulatory landscape requires more than checking expiration dates. It’s important to identify patterns and gaps that could invite audits or result in compliance failures — and empowers fleets to act before those risks materialize.

• IFTA & IRP Data: Tracking mileage and fuel use across jurisdictions is critical for tax reporting and registration compliance. Fleetworthy helps consolidate and validate this data to ensure accuracy and prevent costly reporting errors.
• Licensing & Permitting Oversight: Ensuring that drivers and vehicles are always properly licensed and permitted — and staying ahead of renewal deadlines — minimizes compliance exposure and keeps operations moving without disruption.
• Hours of Service (HOS) Monitoring: HOS data from ELDs not only helps fleets stay in line with FMCSA regulations but also provides insight into driver fatigue risks, route inefficiencies, and scheduling gaps. Proactive management of this data reduces the risk of violations and improves operational planning.
• Audit Readiness: Insight across regulatory data means fleets are always prepared for a DOT audit — with documentation that’s accurate, complete, and easily accessible.

C. Operational and Cost Data

Fleet compliance and operational efficiency are deeply intertwined. By tapping into cost-related data, fleets can uncover new opportunities for savings and performance improvements — all while remaining aligned with compliance goals.

• Toll Activity Insights (Bestpass Integration): With integrations like Bestpass, fleets gain visibility into toll usage, discrepancies, and potential misuse. This allows for better route planning and cost control, while ensuring that toll activity aligns with compliance requirements.
• Weigh Station Bypass Metrics (Drivewyze Integration): Drivewyze data provides insight into bypass rates, inspection trends, and areas where compliance improvements could lead to more bypass opportunities — saving time, reducing delays, and lowering risk.
• Cost Efficiency Through Compliance: By connecting compliance metrics to operational costs, managers can make smarter decisions — from route planning and fuel optimization to maintenance scheduling. Insight ensures that efficiency and compliance go hand-in-hand, not head-to-head

The result of having access to this data? Safer fleets, lower costs, and a competitive edge in an industry that rewards readiness.

Fleet Management Software & CPSuite: Centralizing Critical Data

Fleetworthy’s CPSuite platform is designed to consolidate disparate data sources into a single, unified dashboard. CPSuite makes it easy to track everything from driver qualifications and vehicle inspections to licensing, permitting, and safety metrics.

With real-time updates and intuitive reporting, fleet managers no longer have to chase down information or juggle spreadsheets. Instead, they gain a central source of truth — allowing them to spot compliance gaps, monitor trends, and act decisively before small issues become major liabilities.

Proactive Alerts & Reporting Tools: Staying Ahead of the Curve

Compliance can’t be managed by looking in the rearview mirror. That’s why Fleetworthy offers a robust suite of proactive alerts and automated reports to keep fleet managers informed in real time.

• Automated alerts notify teams of upcoming expirations, missing documents, failed inspections, or violations — enabling fast intervention.
• Customizable dashboards provide at-a-glance insights into key metrics, tailored to the priorities of each fleet.
• Scheduled reports keep leadership updated on compliance health, risk exposure, and performance trends — helping align operational and safety goals across the organization.

This real-time visibility gives teams the power to prevent issues, not just react to them — and supports continuous improvement at every level.

Consulting & Audit Support: Turning Insight Into Action

Even with the best tools in place, data needs interpretation — and that’s where Fleetworthy’s human expertise comes in. Through its compliance consulting services, Fleetworthy partners with fleets to translate insight into action, offering guidance tailored to the specific needs of each operation.

From audit preparedness and DOT intervention support to policy review, risk analysis, and corrective action planning, Fleetworthy’s experts work side-by-side with clients to ensure they’re not just compliant, but confident in their compliance strategies.

This hands-on approach ensures that data-driven insights lead to real operational changes. Whether navigating a DOT audit or optimizing for long-term performance, Fleetworthy provides the tools and support to keep your fleet future-ready.

Schedule a personalized Fleetworthy consultation and experience why compliance-driven fleets nationwide trust us to stay ahead.

Fleetworthy’s report, The Road Ahead: 2025 Trucking and Fleet Insights Report, reveals industry insights from owner operators about the challenges of keeping trucks and fleets compliant in today’s complex regulatory environment.

Check out our infographic for a snapshot of key findings.

Next Steps

Download the full report

Watch our webinar about the report

The CVSA’s Brake Safety Week is part of CVSA’s Operation Airbrake Program in partnership with FMCSA and the Canadian Council of Motor Transport Administrators. The goal of Brake Safety Week is to reduce the number of crashes caused or made more severe by faulty brake systems on commercial motor vehicles by conducting roadside inspections and identifying and removing unsafe commercial motor vehicles from our roadways. In addition to inspections and enforcement, outreach and awareness efforts by law enforcement agencies to educate drivers, motor carriers, mechanics, owner-operators, and others on the importance of proper brake maintenance, operation and performance are integral to the success of this safety initiative.

What are the Dates and Focus of the Brake Safety Week?

The dates for the Brake Safety Week for 2024 are August 25-31.  Inspectors will be paying close attention to brake lining/pad violations.  While checking these brake system components is always part of the North American Standard Inspection Program, CVSA is highlighting brake linings/pads as a reminder of their importance to vehicle mechanical fitness and safety.  Brake lining and pad issues may result in vehicle violations and could affect a motor carrier’s safety rating.

Brake-related violations comprise the largest percentage of all out-of-service vehicle violations cited during roadside inspections. According to the Federal Motor Carrier Safety Administration’s 2023 vehicle violation data, six out of the top 20 vehicle violations were brake related. Last year’s CVSA International Roadcheck results showed that brake-system violations was the top vehicle violation, comprising 25.2% of all vehicle out-of-service violations during that three-day roadside inspections campaign.

Some examples of brake-related out-of-service violations that automatically place the vehicle out of service include broken brake drums, loose air tanks, corroded holes in a spring brake housing, inoperative tractor protection valves, etc.

Why is Brake Maintenance so Important?

Brake maintenance should be performed regularly — typically every time you go in for an oil change.  During brake maintenance, brake parts should be replaced as needed. Your slack adjusters should be greased to ensure they don’t seize up and lead to brake failure. Your air compressor pressure gauge should be checked to ensure it reads above 60 PSI when the vehicle is off and between 100 and 125 PSI when it’s running. Your hoses and linings should also be in good condition, with no cracks or signs of leaks. They should all be at least one-fourth of an inch thick. The following link provides a flyer with 10 brake lining and pad tips – https://www.cvsa.org/wp-content/uploads/2024-BSW-Flyer-English.pdf

What Were the Results from the 2023 Brake Safety Week?

Commercial motor vehicle inspectors in Canada, Mexico and the U.S. conducted 18,875 inspections of commercial motor vehicles during the 2023 Brake Safety Week. Of the total number of the commercial motor vehicles inspected, 12.6% were placed out of service for brake-related violations. A total of 295 (12.4%) had steering axle brake violations, 1,127 (47.5%) had stand-alone brake violations and 1,394 (58.7%) failed the 20% defective brakes. For the full results from the 2023 Brake Safety Week click the following link – https://www.cvsa.org/news/2023-bsw-results/

What are Some Good Tips for Truck Drivers to Prepare for Brake Safety Week?

Do Your Homework: Your inspection will be a lot easier if you’re educated and have everything ready before you hit the road. Before Brake Safety Week, educate yourself and your drivers on FMCSA brake regulations, brake maintenance tips, and more. The CVSA website has checklists and info you can pass on to your drivers – https://www.cvsa.org/wp-content/uploads/Brake-Inspection-Check-List.pdf . Also make sure you have your drivers license, registration, and all paperwork inside your cab and ready to show the inspector.
Know What Inspectors are Looking for: Inspectors are going to be focused on your trucks’ brake-system components to find out-of-adjustment brakes and brake-system violations. Inspectors will be looking for:

• Loose or missing parts
• Air or hydraulic fluid leaks
• Worn linings, pads, drums or rotors
• Other faulty brake-system components
• Anti-lock braking system (ABS) indicator lights

Check Your Truck:  Every time you hit the road, do a pre-trip brake inspection to test for any leaks and examine your truck’s brake shoes.  Walk around your truck and look for loose hoses and leaks and listen for any air leaks.  Check for low air signals, check your air disc brake rotors for cracks, and inspect brake linings for thickness, cracks, and wear.
Make Repairs: If you find any cracks or issues during your pre-trip inspection, be sure to get them fixed.  By checking and fixing your truck before Brake Safety Week, you can prevent any surprises, avoid being placed out-of-service, and get back on the road faster.

More information on Brake Safety Week can be found on the CVSA website – https://www.cvsa.org/news/2024-bsw-dates/

Sources:

CVSA Website – https://www.cvsa.org/

“CVSA Announces Dates for Annual Brake Safety Week”, June 3, 2024, Land Line.

Ensuring accurate management of FMCSA driver qualification files (DQF) is a major component of demonstrating your operation’s compliance to strict federal standards. Maintaining these records will ensure your files remain audit-ready and your fleet is compliant.

Similar to how telematics have revolutionized fleet management, DQF management has evolved with new technologies and regulatory updates. These advancements have streamlined compliance, enhanced driver safety, and improved operational efficiency. As the industry continues to progress, staying ahead of these changes is vital. Companies that proactively adapt to emerging trends and regulatory shifts will be best positioned for success.

Understanding FMCSA Driver Qualification Files

A DQF is a comprehensive record mandated by the Federal Motor Carrier Safety Administration (FMCSA) for each commercial motor vehicle (CMV) driver. Established under 49 CFR Part 391, a DQF verifies drivers’ compliance with federal requirements so they can operate commercial vehicles safely and legally. 

Key Components of a Driver Qualification File

The key DQF components are outlined below. Maintaining these elements can help ensure compliance with FMCSA regulations and support the safe and legal operation of your commercial vehicle fleet.

Medical Certificates 

A Medical Examiner’s Certificate, required under 49 CFR 391.41, verifies the driver’s physical fitness to operate a CMV. They’re expected to update it every two years, unless otherwise specified by the examiner. Conditions such as vision or hearing impairments, diabetes, and cardiovascular issues must be assessed so you can make sure the driver meets the health and safety standards required to perform their duties. 

For commercial driver’s license (CDL) holders, you can obtain the CDLIS motor vehicle record (MVR) to verify the driver’s medical status. Drivers with physical impairments affecting CMV operation may need a Skill Performance Evaluation (SPE) certificate to prove the driver can safely operate CMVs despite their impairments. 

Driving Records

Per 49 CFR 391.23(a)(1), every year, motor carriers must request and retain an MVR from every state for three years. Continuous assessment of the driver’s compliance with safe driving standards is the best way to keep the roads safe and your business’s reputation squeaky clean.

Carrier’s Annual Review of Record 

An annual review of each driver’s MVR is mandated under 49 CFR 391.25(c)(2) to show they still meet the minimum safe driving requirements and are free of disqualifying offenses. Elements to review and record include any new violations, accidents, or suspensions.  

Employment History 

Required under 49 CFR 391.21, the driver’s application for employment captures detailed information about their background, qualifications, and work history relevant to operating CMVs. It should cover the past three years for non-CDL drivers, and the last ten years for CDL drivers.

Contacting previous employers is necessary to gather information on the driver’s accident history and any violations of alcohol and controlled substances regulations. Thorough documentation of these inquiries can protect you against litigation in case of a legal claim.

Best Practices for Maintaining Driver Qualification Files

Achieving consistent compliance can be challenging, but fleet managers can take proactive steps to ensure DQFs remain audit-ready. By following best practices and staying organized, the process can be streamlined and maintain high standards.

Regular Audits and Updates

Motor carriers should conduct quarterly audits to thoroughly review each DQF, including medical certificates, driving records, and employment histories. Detailed documentation of audit findings and corrective actions help you maintain regulatory compliance and uphold exacting safety standards within the fleet. Fleetworthy Solutions™ can assist with compliance consulting and audit support services.

Digital Management Systems

Digital management systems significantly streamline DQF maintenance and provide centralized and automated solutions to help you keep documents consistently up-to-date. For example, with a DMS, you get automated alerts. They inform fleet managers of expiring documents and upcoming renewals, helping you avoid lapses in compliance and reducing the risk of penalties.

Employee Training and Awareness

An informed team is better equipped to manage and update records correctly. Training should cover critical areas such as driver qualification requirements, hours-of-service (HOS) regulations, and vehicle maintenance standards. Utilizing resources like the FMCSA’s Safety Planner can help structure these sessions effectively.

Consequences of Noncompliance

The consequences of neglecting to properly manage DQFs can include legal, financial, and operational repercussions. These penalties can include the following.

Legal and Financial Penalties

Noncompliance with FMCSA regulations can lead to severe financial penalties and legal actions. While specific amounts vary, the overall impact is substantial. For example, companies can face fines up to $10,000 for not maintaining complete and accurate records.

If an accident occurs involving a driver with a noncompliant DQF, the legal ramifications can be significant. Lawsuits from injured parties can target your company and allege negligence in driver qualification. If you’re implicated in a lawsuit like this, well-maintained DQFs can serve as strong evidence in your defense.

Impact on Safety and Operations

Noncompliance poses significant safety risks and operational disruptions that have a knock-on effect on your fleet’s profitability and reputation.

Increased Risk of Accidents 

Incomplete or outdated driver qualification files mean that unqualified or medically unfit drivers may be operating CMVs, leading to a higher risk of accidents. This endangers lives and increases the likelihood of higher insurance premiums, reputational damage, and potential lawsuits.

Noncompliance with Hours of Service (HOS) Regulations

Noncompliance with HOS regulations, such as failing to accurately log driving hours, can lead to driver fatigue – one of the primary causes of CMV accidents. Regularly reviewing ELDs and paper RODs helps prevent fatigue-related incidents and enhances overall road safety.

High CSA Score

Noncompliance with FMCSA regulations can severely damage a company’s Compliance, Safety, Accountability (CSA) score. High CSA scores result from various violations, including failing to maintain accurate DQFs.

A high CSA score triggers increased scrutiny from the FMCSA, leading to more frequent inspections and audits, which disrupt operations and result in escalating fines and penalties. Additionally, companies with high CSA scores may face higher insurance premiums, as insurers view them as higher risk, directly impacting the bottom line.

Out-of-Service Orders

Noncompliance can lead to out-of-service (OOS) orders, grinding your fleet’s operations to a halt until all issues are rectified. Beyond operational chaos, downtime can tarnish your reputation and make it difficult to attract and retain business. Financially, OOS orders cause lost revenue, costs to address compliance issues, and potential penalties from clients due to interrupted service.

Protect Your Fleet

Conduct regular audits, leverage digital management systems, and invest in comprehensive training programs so your DQFs remain accurate and up-to-date. At Fleetworthy, we understand the time and effort this takes, and have the tools and expertise necessary to take the stress of compliance off your hands.

Learn how Fleetworthy’s fleet management solutions can bolster your fleet’s compliance firsthand by requesting a demo.

What is Operation Safe Driver and its Purpose?

The CVSA’s Operation Safe Driver program was created in 2007 to help reduce the number of crashes, deaths, and injuries involving large trucks, buses, and passenger vehicles due to unsafe driving behaviors. This program is sponsored by the CVSA, in partnership with FMCSA and with support from industry and transportation safety organizations. The initiative aims to help improve the behavior of all drivers operating in an unsafe manner, either in or around commercial motor vehicles, through educational and traffic enforcement strategies to address individuals exhibiting high-risk driving behaviors.

What are the 2024 Dates and Emphasis of the Operation Safe Driver Week?

The dates for the Operation Safe Driver Week for 2024 are July 7-13. This year’s event will focus on reckless, careless or dangerous driving. Any person who drives a vehicle in willful or wanton disregard for the safety of persons or property is guilty of reckless driving. Careless/dangerous driving is defined as operating a vehicle without due care and attention or reasonable consideration for other motorists or people on the road.

What Were the Results from the 2023 Operation Safe Driver Week?

Speeding accounts for nearly one-third of all fatalities on roadways. According to the U.S. National Highway Traffic Safety Administration, speeding-related fatalities increased 8% from 2020 to 2021, with 12,330 people killed in 2021 in speeding-related crashes, representing 29% of all traffic fatalities in 2021. Speeding, which was the focus of last year’s Operation Safe Driver Week, was the top driver-behavior violation for both types of drivers. Officers pulled over more than 11,448 commercial motor vehicles and passenger vehicles during last year’s event and issued 26,164 warnings and citations. Commercial motor vehicle drivers received 1,575 warnings and 715 tickets/citations, and passenger vehicle drivers received 625 warnings and 1,293 citations/tickets for speed-related infractions.

For the full results from the 2023 Operation Safe Driver Week click on the following link – https://www.cvsa.org/news/2023-osd-week-results/

Is Operation Safe Driver 2024 Strictly About Traffic Enforcement?

The Operation Safe Driver program also offers materials and resources to educate the following drivers:

Commercial Motor Vehicle Drivers – The Operation Safe Driver program created materials designed to educate commercial motor vehicle drivers about the dangers and challenges they may encounter on roadways, such as distracted driving, aggressive driving, passenger vehicle drivers cutting off commercial motor vehicles, etc. There are videos, audio PSAs and printable flyers, all available for free.

Teens and New or Inexperienced Drivers  – These materials, which include videos, audio PSAs and printable flyers, were designed to teach teen and new or inexperienced drivers how to safely share the roads with large trucks and buses. This information can be used by driver’s education instructors, parent-teacher organizations, community groups, parents, or any other interested individuals or organizations, all available at no cost.

What are Some Suggestions to Prepare for Operation Safe Driver?

In order to prepare for Operation Safe Driver Week, and to reduce your drivers’ overall risk of being the target of law enforcement, now is a great time to start monitoring driver behaviors. There are many ways to achieve positive results, such as using ELD reporting, management road observations, and even check rides with drivers. 

As you prepare for Operation Safe Driver Week, be sure to discuss the following considerations with management/staff:

• Correcting risky behaviors now to avoid being targets for law enforcement, but also reduce the risk of severe crashes and large claims. 
• Safety meetings with topics focused on driver behaviors falling under the Federal Motor Carrier Safety Administration BASICs categories.
• Extra rewards/incentives for drivers who receive a clean inspection during this timeframe.
• Daily reminders from management, dispatchers, and peer leaders referencing unsafe driving issues.
• Paperwork audits for all permits, insurance, etc., required in the trucks.

The primary focus will be on unsafe driving, but any other defects discovered during the inspection may be listed on the inspection along with the reason for being stopped. It is crucial that proper pre-trip and post-trip inspections are completed daily.

What are Some Good Tips to Remember During the 2024 Operation Safe Driver Week?

5 Quick Tips:

• No Phones While Driving
• Leave Room and Move Over
• Stop the Tailgating
• Don’t Forget the Signal
• Get Organized with All of Your Paperwork (License, Registration, Logbook, etc…)

Being aware of the most common violations (brakes, lights, tires, cargo load securement) can help truck drivers focus on crucial features and help them stay on the road. Regardless of why a driver is initially put in a roadside inspection, they should go through and understand each level of inspection and make sure all items within each level are ready for a close examination. Check out the different levels of inspections in more detail.

More Information on Operation Safe Driver can be Found on the CVSA website – https://www.cvsa.org/

Sources:

CVSA Website – https://cvsa.org/

“Operation Safe Driver Week 2024: Fostering a Culture of Safety and Responsibility on the Roads”, Dynamic Freight Haulers, April 12, 2024.

Important Information Regarding the International Roadcheck (2024 Update)

Roadside inspections are a critical part of the trucking industry. They help ensure that truck drivers are compliant with the laws and are operating safely on the road. It is important that you are ready for the possibility of a roadcheck each time you get on the road. Safety officials noted that while the roadcheck program raises the profile of truck inspections, the actual safety standards are consistent throughout the year. The program aims to reduce truck crashes by alerting truck drivers and the industry to unsafe vehicles on the road. The following information provides some great guidance regarding the 2024 International Roadcheck.

What is the purpose of the International Roadcheck?

The International Roadcheck is an annual three-day event when CVSA-certified inspectors conduct compliance, enforcement, and educational initiatives targeted at various elements of motor carrier, vehicle, and driver safety. Since its inception in 1988, roadside inspections conducted have numbered more than 1.8 million. It is a CVSA program with participation by the FMCSA, the Canadian Council of Motor Transport Administrators, Transport Canada, and the Ministry of Communications and Transportation of Mexico. The Roadcheck really provides a great opportunity to educate the industry and public about the importance of safe commercial vehicle operations and the roadside inspection program.

What are the dates and emphasis of the International Roadcheck?

The Roadcheck will be taking place May 14-16. Each year, the CVSA emphasizes a category of violations and this year the group will focus on two areas – tractor protection systems and alcohol and controlled substance possession. By focusing on the tractor protection systems, the International Roadcheck aims to increase awareness for drivers, motor carriers, technicians and enforcement personnel of these critically important vehicle components; specifically, the tractor protection valve, trailer supply valve and anti-bleed back valve, which may be overlooked during trip and roadside inspections. To assist drivers and motor carriers in the proactive assessment and maintenance of those components, CVSA has provided an inspection bulletin outlining the steps on how to properly check tractor protection systems.

Commercial motor vehicle drivers must adhere to their company’s policies and to not possess, use or be under the influence of alcohol or controlled substances while on duty. This year’s International Roadcheck will serve as a reminder to motor carriers to establish and strictly enforce clear policies to prevent controlled substance and alcohol possession or use in the workplace. In addition, U.S. motor carriers should regularly query the Drug & Alcohol Clearinghouse to ensure their drivers are not in prohibited status. Click the following link for more information regarding the focus areas for 2024 – https://www.cvsa.org/programs/international-roadcheck/focus-area/

The most common violations on vehicles inspected during Roadcheck 2023 were for brake systems, tires, defective service brakes, cargo securement and lights. Hours of service violations put more than 2,169 drivers out of service, while another 1,392 were cited for false logs. Other violations, canceled/revoked license and no medical card rounded out the top five reasons that drivers were cited during the event last May. Vehicle out-of-service rates hovered around 19%, according to results from that event, which were released in September. Roadcheck 2023 saw a 5.8% driver out-of-service rate.

What will be inspected during the International Roadcheck?

CVSA-certified inspectors will primarily conduct the North American Standard Level 1 Inspection, a 37-step procedure that includes an examination of driver operating requirements and vehicle mechanical fitness, click the following link for details on what each step entails – https://medalliontrans.com/wp-content/uploads/2019/03/CVSA-Inspection-Schematics.pdf.

Inspectors may choose to conduct the Level II Walk Around/Driver/Vehicle Inspection, Level III Driver/Credential/Administrative Inspection or Level V Vehicle-Only Inspection.

What else will drivers need to provide during the inspection?

• Driver’s License (Operating Credentials)
• Medical Examiner’s Certificate and Skill Performance Evaluation Certificate (If Applicable)
• Driver’s record of duty status and vehicle inspection reports (If Applicable)
• Inspectors will also check drivers for seat belt usage, sickness, fatigue and apparent alcohol and/or drug impairment.

A CVSA decal will be applied to vehicles if no critical vehicle inspection items are found during Level 1 or 5 inspections.  No decals will be issued if a rear impact guard is required and violations are found.  Equipment will be placed out-of-service if conditions fail to meet the North American Standard out-of-service criteria.

What are some good tips to survive the International Roadcheck?

• Get Organized – If you have paperwork then keep it all organized in a binder.
• Clean Up Your Truck – Clean both the inside and out of the truck, particularly the cab and sleeper.
• Fill Out Your HOS Every Day – Track this every day and fill in your report before you quit for the day.
• Clear The Air – Manually drain the air tanks periodically, based on your truck’s air usage.
• Break to Check Your Brakes – During your next vehicle inspection, spend a little more time on the brakes. Check the brake pads as well as the drums and rotors.
• Secure Your Load – Pay attention to tiedowns and other cargo securement methods.
• Maintain Pressure – Monitoring tire pressure is quite likely the one thing drivers can do that can have the greatest impact not only on improving safety, but also in reducing operating costs.
• Keep the Tail & Running Lights Operational – Running lights and tail lights must be installed on certain parts of a truck or trailer and in certain locations to maximize visibility and to ensure secure mounting.

Some other helpful information can be found in the following Roadside Inspection Cheat Sheet – https://www.cvsa.org/wp-content/uploads/International-Roadcheck-Vehicle-Inspection-Cheatsheet.pdf

What was the focus area and results from the 2023 International Roadcheck?

The 2023 CVSA International Roadcheck took place May 16-18 and the focus was on anti-lock braking systems and cargo securement.

CVSA-certified inspectors conducted 59,429 inspections and placed 15,932 commercial motor vehicles and 5,020 commercial motor vehicle drivers out of service. Brake systems and tires were the top vehicle out-of-service violations issued. The top driver out-of-service violations were hours of service and false logs. The following are the complete results of the 2023 International Roadcheck – https://www.cvsa.org/news/2023-roadcheck-results/

The annual International Roadcheck is designed to bring attention to driver and vehicle safety requirements that must be followed every day in order to keep our roads safe.  If all drivers can create a routine of focusing on road safety and what is required of them, it will go a long way in reducing accidents and saving lives.

SOURCES:

CVSA Website – https://www.cvsa.org/news/2024-international-roadcheck/

CVSA Website – https://www.cvsa.org/news/2023-roadcheck-results/

“What is CVSA Focusing on in 2024 Roadcheck Truck Inspection Blitz?”, Heavy Duty Trucking, February 12, 2024.