Category: News

A new monitoring service has been introduced for the FMCSA Pre-Employment Screening Program.  The new service automatically notifies drivers when their PSP safety records are updated.  Drivers can sign up to receive emails every time information is added to or removed from their records.  PSP provides instant online access to commercial drivers’ safety histories, with the drivers’ written authorization, to assist motor carriers with the hiring process.  PSP data is updated approximately every 30 days with a new data snapshot from the FMCSA Motor Carrier Management Information System database.  The optional monitoring service automatically notifies drivers when information changes on their individual PSP records, eliminating the need for drivers to check their records constantly.

“The PSP monitoring service simplifies the process for drivers to understand the latest status of their PSP records,” said Laura Johnson, NIC Federal General Manager.  “Thousands of trucking companies use PSP records to assess a driver’s safety performance when making hiring decisions.  It’s important for drivers to know what their prospective employers see on their individual records.”

How Do I Subscribe to the Monitoring Service?

Registered drivers can easily subscribe for the monitoring service from their account dashboards at www.psp.fmcsa.dot.gov.  After drivers receive an email from the monitoring service, they can log in to their accounts to obtain their latest PSP records immediately.  If the driver chooses to print the report, he/she will be charged a $10 report fee.  Once the driver requests the report, it will remain available for five days.

What are the Benefits of the PSP Program and New Monitoring Service?

(From the PSP Site)

The PSP program helps carriers make more informed hiring decisions by providing secure, electronic access to a commercial driver’s five-year crash and three-year inspection history from the FMCSA.  PSP records are available for commercial drivers and companies conducting pre-employment screening.  PSP records may be requested solely to conduct pre-screening of potential operators and only with the operator-applicant’s written consent.  You cannot pull a PSP Report on a current employee.

According to the results of FMCSA’s recent study, companies regularly using PSP have, on average an 8% reduction in crash rates and a 17% reduction in driver out-of-service rates.  Fleets can utilize the PSP for candidate consideration and should encourage their drivers to obtain their PSP reports and to receive monitoring notices.  Drivers can pull their data to ensure that it is accurate, challenge entries when necessary, and now receive notice through the monitoring service when new reports are added.

Madison, WI – Fleetworthy Solutions, one of the leading providers of Intelligent Compliance solutions today announced an expansion of its regulatory and safety compliance management services. The company will begin offering complete, end-to-end solutions to carrier fleets with its new service – Extended Fleet Services (EFS).

“Taking the time to sit down and figure out how best to serve the industry is important to all of us here at Fleetworthy Solutions. We wanted to figure out just what pains organizations the most and we had some good thoughts. One of those thoughts was the idea of taking on the headache, the turmoil, and the chaos of safety and regulatory compliance issues for the benefit of our customers. In this way, we become our customers, learn their ways, and provide a service that frees them up to focus on what they do best – building their business. As our customers augment their teams, we then provide a value to them that is irreplaceable and invaluable during these challenging times.” – Michael Precia, President, Fleetworthy Solutions

Fleetworthy Solutions has built upon 30 years of experience providing services to the industry to develop this new service. The company says it can now help carriers enhance their compliance programs with EFS. Fleetworthy has already piloted this service at a major, national fleet with positive results. There are huge benefits seen by carriers when their internal compliance workload is greatly reduced. This service also works to reduce costs and increase the quality and speed of throughput in compliance work. In the end, many carriers are then able to focus on their core organizational activities like growth, innovation, and customer loyalty strategies.

Internal business processes augmentation has seen tremendous growth in the last several years. Because of the appeal of cost, time, and risk reduction, it has become an attractive option for many businesses. Fleets interested learning more on how EFS can bolster their own compliance strategy can reach out to Fleetworthy Solutions directly online, through email, or via phone.

About Fleetworthy Solutions

Fleetworthy Solutions, Inc. provides outsourced compliance services to owners and operators of truck fleets that take them ‘Beyond compliant’. Fleetworthy combines exceptional client service, advanced technologies, and more than 30 years of transportation industry expertise to make sure that drivers and assets are ‘fleet-worthy’. The company helps private fleets, for-hire carriers, and third-party logistics companies of all sizes surpass compliance of federal, state, and local regulations and streamline processes to reduce costs and mitigate risks.

The Spotted Lanternfly permits are designed to raise awareness for businesses working in the quarantine area and to allow continued safe trade for companies. We need your help to help us contain this invasive species, but how can you help?

What is the quarantine zone?

The state of Pennsylvania has a Spotted Lanternfly quarantine zone of Berks, Carbon, Chester, Dauphin, Delaware, Lancaster, Lebanon, Lehigh, Monroe, Montgomery, Northampton, Philadelphia, and Schuylkill counties.

Not sure if you’re in the quarantine? Use our interactive map!

What can those inside the quarantine zone do?.

Businesses and organizations conducting business in the quarantine zone should obtain a permit from the Pennsylvania Department of Agriculture to move vehicles, equipment, and goods within and out of the zone.

How do I know if my company needs a permit?

If you are unsure if your business or organization is required to carry permits you can read Penn State Extension’s article about requirements for obtaining a permit.

How can I obtain a permit?

The permit training and testing resources are available through Penn State Cooperative Extension: https://extension.psu.edu/spotted-lanternfly-permit-training.

There are three sections in the course, with a quiz at the end of each sections. A score of 70 percent or greater is required to pass the exam.

Should all business employees take the exam?

No. The exam is a “train-the-trainer” course to train designated employees, usually an owner, manager, or supervisor within the company on how to comply with the quarantine regulations. The person taking the exam is responsible for entering the number of permits needed for each of their company vehicles. Once this employee passes the exam, he/she is then responsible for training other employees who are responsible for driving any company vehicle or conveyance, or handling, shipping, packaging or loading any regulated article.

How long does it take to receive a permit?

A paper permit will be issued and mailed to the address listed on the course registration within two to three weeks. The permit can then be copied and distributed to drivers or into the vehicles the permittee is responsible for. In the meantime, you may make copies of your passing certificate to use temporarily.

Why should businesses obtain a Spotted Lanternfly permit?

The permit indicates that the permittee is aware of the Spotted Lanternfly and follows procedures to prevent it from spreading.

What could happen if businesses cross state lines without a permit?

The state of Delaware, New Jersey, New York, and Virginia will honor the Pennsylvania Spotted Lanternfly permits issued by the Pennsylvania Department of Agriculture to businesses operating in the quarantine. If your business works within the quarantine area and moves products into the state of New York without a permit, you may be issued a notice of rejection by them. If your company receives three notices of rejection, the conveyance may be denied entry into New York.

A Driver Vehicle Inspection Report is an important component of fleet DOT compliance and safety. The keys to maintaining DVIR compliance are to ensure that drivers are doing their daily inspections and to make sure that vehicles with failed inspections are getting fixed (if required) before they are driven. The inspections are a critical part of a truck driver’s daily routine and are essential to keeping vehicles in good condition in order to provide safe roads for everyone. The following seven important DVIR facts provide useful guidance to help ensure both safety and compliance in the transportation industry.

What Is a DVIR?

• The full name is “Driver Vehicle Inspection Report”.
• It is a formal record confirming that a driver has completed an inspection on a commercial motor vehicle stating that it is safe for operation. Inspections are carried out at the beginning and end of the day (called the pre-trip and post-trip inspection).
• The DVIR is specified under the Federal Motor Carrier Safety Section 396.11 and 396.13 and is enforced by the DOT.

What is a DVIR Report?

• A Driver Vehicle Inspection Report is a report that needs to be completed daily by drivers for any commercial vehicle they operate. The report is completed either on paper or electronically. With electronic DVIRs (eDVIRS), the inspection process is more efficient and those carriers who have adopted electronic logging can take advantage of vehicle inspection functionality on their ELDs.
• DVIRs are enforced by the Department of Transportation (DOT).
• The report must be retained for three months from the date the report is submitted at the place of business or where the vehicle is housed (domiciled).

What Does a Vehicle Inspection Report Include?

• Brakes and air system (Brakes rank as the most frequent roadside inspection violation for equipment).
• Steering mechanism
• Lights and reflectors
• Tires, wheels, and rims (Tires rank as the second most frequent roadside inspection violation for equipment).
• Windshield wipers
• Rear view mirrors
• Coupling equipment and fifth wheels
• Safety and emergency equipment

What is the DVIR Process?

• Vehicle Visual Inspection – A driver will perform a walk-around of the vehicle, checking under the hood, walking around to look for defects or damage, and starting the vehicle to test the lights and brakes, among other things.
• Report Defects – The driver must report defects or deficiencies that will impact the safe operation of the vehicle or could lead to a breakdown.
• Sign Off – the driver signs the report then submits it to the commercial motor carrier.
• Corrective Action and Certification of Repairs – motor carriers must immediately repair and certify any defects listed on the DVIR that would affect the safe operation of the vehicle.

Why is a DVIR Required?

The ultimate goal is to reduce the number of crashes, injuries, and fatalities involving commercial vehicles. DVIRs help ensure a vehicle is in a safe and optimal condition before and after each trip. This provides a safe environment for the driver and anyone around the vehicle.

Who Conducts Roadside Inspections?

In the U.S., Motor Carrier Safety Assistance Program Inspectors are responsible for carrying out roadside inspections on commercial motor vehicles and drivers. Following the criteria in the North American Standard Inspection Program (established by the CVSA), inspectors check the trucks to verify that they follow federal safety and hazardous materials regulations.

What are the Penalties for Non-compliance?

• Carriers found in non-compliance with DVIR regulations are subject to fines from the DOT officer at their discretion. Aside from fines, there are other costs associated with noncompliance. If a vehicle is found unsafe, it will immediately be deemed Out-of-Service (OOS) until it’s repaired. Unplanned downtime can lead to lost revenue for the carrier. In addition, the carrier’s CSA score could take a hit, which would cause a loss of good reputation.
• The CVSA conducted an International Roadcheck inspection and enforcement initiative in June 2018.

Safety is the most important and obvious reason to perform a vehicle inspection. By completing the next step and filling out the DVIR, the driver is also fulfilling the legal obligation required by the DOT to remain compliant. Breakdowns and crashes on the road can cost fleets precious time, money and lives, so steps must be taken to minimize this liability and risk. These seven important facts regarding DVIRs have outlined what the DVIR entails and how to fulfill this obligation to keep things running smoothly and safely!