Author: marcela

Everything you Need to Know about Spotted Lanternfly Permits

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The Spotted Lanternfly permits are designed to raise awareness for businesses working in the quarantine area and to allow continued safe trade for companies. We need your help to help us contain this invasive species, but how can you help?

What is the quarantine zone?

The state of Pennsylvania has a Spotted Lanternfly quarantine zone of Berks, Carbon, Chester, Dauphin, Delaware, Lancaster, Lebanon, Lehigh, Monroe, Montgomery, Northampton, Philadelphia, and Schuylkill counties.

Not sure if you’re in the quarantine? Use our interactive map!

What can those inside the quarantine zone do?.

Businesses and organizations conducting business in the quarantine zone should obtain a permit from the Pennsylvania Department of Agriculture to move vehicles, equipment, and goods within and out of the zone.

How do I know if my company needs a permit?

If you are unsure if your business or organization is required to carry permits you can read Penn State Extension’s article about requirements for obtaining a permit.

How can I obtain a permit?

The permit training and testing resources are available through Penn State Cooperative Extension: https://extension.psu.edu/spotted-lanternfly-permit-training.

There are three sections in the course, with a quiz at the end of each sections. A score of 70 percent or greater is required to pass the exam.

Should all business employees take the exam?

No. The exam is a “train-the-trainer” course to train designated employees, usually an owner, manager, or supervisor within the company on how to comply with the quarantine regulations. The person taking the exam is responsible for entering the number of permits needed for each of their company vehicles. Once this employee passes the exam, he/she is then responsible for training other employees who are responsible for driving any company vehicle or conveyance, or handling, shipping, packaging or loading any regulated article.

How long does it take to receive a permit?

A paper permit will be issued and mailed to the address listed on the course registration within two to three weeks. The permit can then be copied and distributed to drivers or into the vehicles the permittee is responsible for. In the meantime, you may make copies of your passing certificate to use temporarily.

Why should businesses obtain a Spotted Lanternfly permit?

The permit indicates that the permittee is aware of the Spotted Lanternfly and follows procedures to prevent it from spreading.

What could happen if businesses cross state lines without a permit?

The state of Delaware, New Jersey, New York, and Virginia will honor the Pennsylvania Spotted Lanternfly permits issued by the Pennsylvania Department of Agriculture to businesses operating in the quarantine. If your business works within the quarantine area and moves products into the state of New York without a permit, you may be issued a notice of rejection by them. If your company receives three notices of rejection, the conveyance may be denied entry into New York.

What is a DVIR?

Driver Vehicle Inspection Report

A Driver Vehicle Inspection Report is an important component of fleet DOT compliance and safety. The keys to maintaining DVIR compliance are to ensure that drivers are doing their daily inspections and to make sure that vehicles with failed inspections are getting fixed (if required) before they are driven. The inspections are a critical part of a truck driver’s daily routine and are essential to keeping vehicles in good condition in order to provide safe roads for everyone. The following seven important DVIR facts provide useful guidance to help ensure both safety and compliance in the transportation industry.

What Is a DVIR?

  • The full name is “Driver Vehicle Inspection Report”.
  • It is a formal record confirming that a driver has completed an inspection on a commercial motor vehicle stating that it is safe for operation. Inspections are carried out at the beginning and end of the day (called the pre-trip and post-trip inspection).
  • The DVIR is specified under the Federal Motor Carrier Safety Section 396.11 and 396.13 and is enforced by the DOT.

What is a DVIR Report?

  • A Driver Vehicle Inspection Report is a report that needs to be completed daily by drivers for any commercial vehicle they operate. The report is completed either on paper or electronically. With electronic DVIRs (eDVIRS), the inspection process is more efficient and those carriers who have adopted electronic logging can take advantage of vehicle inspection functionality on their ELDs.
  • DVIRs are enforced by the Department of Transportation (DOT).
  • The report must be retained for three months from the date the report is submitted at the place of business or where the vehicle is housed (domiciled).

What Does a Vehicle Inspection Report Include?

  • Brakes and air system (Brakes rank as the most frequent roadside inspection violation for equipment).
  • Steering mechanism
  • Lights and reflectors
  • Tires, wheels, and rims (Tires rank as the second most frequent roadside inspection violation for equipment).
  • Windshield wipers
  • Rear view mirrors
  • Coupling equipment and fifth wheels
  • Safety and emergency equipment

What is the DVIR Process?

  • Vehicle Visual Inspection – A driver will perform a walk-around of the vehicle, checking under the hood, walking around to look for defects or damage, and starting the vehicle to test the lights and brakes, among other things.
  • Report Defects – The driver must report defects or deficiencies that will impact the safe operation of the vehicle or could lead to a breakdown.
  • Sign Off – the driver signs the report then submits it to the commercial motor carrier.
  • Corrective Action and Certification of Repairs – motor carriers must immediately repair and certify any defects listed on the DVIR that would affect the safe operation of the vehicle.

Why is a DVIR Required?

The ultimate goal is to reduce the number of crashes, injuries, and fatalities involving commercial vehicles. DVIRs help ensure a vehicle is in a safe and optimal condition before and after each trip. This provides a safe environment for the driver and anyone around the vehicle.

Who Conducts Roadside Inspections?

In the U.S., Motor Carrier Safety Assistance Program Inspectors are responsible for carrying out roadside inspections on commercial motor vehicles and drivers. Following the criteria in the North American Standard Inspection Program (established by the CVSA), inspectors check the trucks to verify that they follow federal safety and hazardous materials regulations.

What are the Penalties for Non-compliance?

  • Carriers found in non-compliance with DVIR regulations are subject to fines from the DOT officer at their discretion. Aside from fines, there are other costs associated with noncompliance. If a vehicle is found unsafe, it will immediately be deemed Out-of-Service (OOS) until it’s repaired. Unplanned downtime can lead to lost revenue for the carrier. In addition, the carrier’s CSA score could take a hit, which would cause a loss of good reputation.
  • The CVSA conducted an International Roadcheck inspection and enforcement initiative in June 2018.

Safety is the most important and obvious reason to perform a vehicle inspection. By completing the next step and filling out the DVIR, the driver is also fulfilling the legal obligation required by the DOT to remain compliant. Breakdowns and crashes on the road can cost fleets precious time, money and lives, so steps must be taken to minimize this liability and risk. These seven important facts regarding DVIRs have outlined what the DVIR entails and how to fulfill this obligation to keep things running smoothly and safely!

Electronic IRP Cab Cards and IFTA Licenses to be Allowed

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Recently, the International Registration Plan (IRP) and International Fuel Tax Agreement (IFTA) groups came together to agree on a very important, far reaching new ruling regarding IRP cab cards and IFTA licenses. The new agreement is known as the “Electronic Credentialing Program.”.

Motor carriers, state associations, and law enforcement should have received notifications from the IRP and IFTA groups already. These communications can be seen here:

Motor Carrier Notification

Law Enforcement Notification

To summarize – starting on Jan 1st, 2019, drivers for commercial motor carriers will have the ability to produce digital images of their cab cards / licenses to law enforcement using a range of electronic devices such as mobile phones, computers, and tablets. That said, paper forms will still be acceptable as well.

Click here to view the full implementation timeline of this change.

There is specific language in the new allowance that limits the content that is viewable on those devices by law enforcement. That said, it is recommended to advise drivers that these devices may be temporarily taken by law enforcement to verify those credentials.

This ruling applies to all US states and Canadian provinces. The key to the new electronic formats is that the documents be accurate, accessible, and readable.

IRP states that a best practice is to save the file as a PDF format and save it onto the device itself, instead of in the cloud. This ensures a greater chance at viewability and accessibility. They recommend this as a work around in areas with no wifi or poor or no cell service.

It is recommended that drivers carry both paper and electronic versions for the first year to work out any issues that may arise with law enforcement.

For many, this new method of proving credentials may take time to get used to. We suggest working with your local and state authorities to develop compliance and operational best practices. Further, a training and education program for your drivers would be a great idea to implement.

Feel free to reach out to Fleetworthy Solutions if you would like help in making sure your fleet and drivers are ready for this change.