Author: Fleetworthy

Enhancing Driver Compliance Management: Strategies and Tools for Fleet Success

Posted on November 13, 2024 by - News

Compliance Management

Managing driver compliance is one of the most critical tasks for fleet operators, and it’s also one of the most complex. The Federal Motor Carrier Safety Administration (FMCSA) enforces stringent driver compliance requirements designed to ensure that drivers operating commercial vehicles on the road are qualified, safe, and physically fit for the demands of their work. 

For fleet managers, meeting these requirements involves meticulous record-keeping, frequent monitoring, and staying on top of regulatory updates. Key components of driver compliance include maintaining up-to-date Driver Qualification (DQ) files, monitoring medical certifications, managing Commercial Driver’s Licenses (CDLs), and tracking various safety records. Together, these elements ensure that drivers not only meet legal standards but also contribute to the safety and reliability of the fleet.

Driver Qualification (DQ) Files in Fleet Compliance

Driver Qualification files are a cornerstone of driver compliance in fleet operations. Serving as comprehensive records, DQ files include each driver’s qualifications, work history, medical certifications, and ongoing training. Maintaining these files accurately and up-to-date is more than a best practice—it’s a legal obligation enforced by the Federal Motor Carrier Safety Administration. These files support safety, ensure regulatory compliance, and prevent operational interruptions due to non-compliance. Here’s why DQ files matter, what they include, and how best to manage them for a compliant and efficient fleet.

Why DQ Files Are Important

DQ files provide a complete overview of a driver’s legal and physical qualifications, confirming that they meet FMCSA standards and are fit to operate commercial vehicles safely. For fleet managers, keeping these files in order is essential. First, DQ files are key to ensuring compliance with FMCSA standards, protecting fleets from costly fines and penalties. During DOT audits, these records play a central role; well-organized files can streamline the audit process and help avoid violations. Beyond audits and fines, DQ files help reinforce safety across the fleet by verifying that every driver meets necessary qualifications and medical standards.  

What Goes Into a DQ File?

Each DQ file must contain specific documents that confirm a driver’s qualifications and legal eligibility to operate commercial vehicles. FMCSA regulations require several core documents in each DQ file, including:

  • Employment Application: The driver’s signed application with a summary of work history and references, which serves as the foundation for verifying the driver’s experience.
  • Motor Vehicle Record (MVR): MVRs from each state where the driver held a license over the past three years. These records list any driving incidents, violations, or accidents and give a detailed view of the driver’s safety record.
  • Road Test Certification: A completed road test or a certificate of competency showing the driver’s capability to operate specific fleet vehicles safely.
  • Medical Certificate: Also known as the DOT medical card, this certificate confirms the driver’s physical fitness. FMCSA regulations require this to be updated regularly, ensuring that drivers remain fit for duty.
  • Annual Review of Driving Record: An annual summary of each driver’s MVR to confirm ongoing compliance, along with a list of any recent traffic violations.

Each of these documents contributes to a clear, comprehensive view of a driver’s professional and safety qualifications, helping fleet managers manage compliance proactively and avoid potential issues. 

Medical Certifications in Fleet Compliance

Ensuring that drivers meet physical requirements is as critical as verifying their qualifications. The FMCSA mandates regular medical exams for all commercial drivers, certifying that they are physically fit to handle the demands of driving and operate safely on the road. These certifications, commonly known as DOT medical cards, play an essential role in fleet compliance and safety.

What Medical Certifications Involve

Medical certifications confirm a driver’s physical fitness to perform job-related tasks, including long hours on the road, handling heavy equipment, and responding to emergencies. Drivers undergo a comprehensive physical examination by an FMCSA-certified medical examiner, who evaluates various health factors like vision, hearing, cardiovascular health, and overall physical endurance. Once approved, the driver receives a DOT medical card that remains valid for a specified period, usually two years, although some health conditions may require more frequent re-certification.

Effective CDL Management for Fleet Compliance

Maintaining valid Commercial Driver’s Licenses  is a fundamental requirement for fleet compliance. A current CDL ensures that drivers are legally qualified to operate commercial vehicles, with endorsements for specialized tasks when necessary. CDL management goes beyond simple record-keeping; it involves ongoing monitoring to prevent lapses in validity that could disrupt operations or result in costly fines.

The Basics of CDL Requirements

To legally operate a commercial vehicle, each driver must hold a CDL that matches the class and type of vehicle they drive. The FMCSA outlines different CDL classifications based on vehicle size, weight, and function. In addition to a standard CDL, certain endorsements may be required for specific types of operations:

  • Hazardous Materials (HazMat) Endorsement: Required for drivers transporting hazardous materials, requiring additional testing and security checks.
  • Passenger Endorsement: Necessary for drivers who transport more than 16 passengers.
  • Tank Vehicle Endorsement: Required for drivers operating vehicles designed to carry liquid or gaseous materials.

These endorsements allow drivers to perform specialized roles, but each has specific requirements and renewal processes that must be tracked.

Maintaining Safety Records and Ongoing Driver Monitoring

Maintaining Safety Records and Ongoing Driver Monitoring

For fleets, driver compliance is not a one-time process; it requires continuous oversight to ensure ongoing safety and adherence to FMCSA regulations. In addition to initial qualifications, fleet managers must regularly monitor drivers’ safety records, track performance, and comply with federal drug and alcohol testing requirements. This comprehensive approach to monitoring helps identify and address potential risks early, maintaining high safety standards across fleet operations.

Key Elements of Safety Records

Safety records capture a driver’s history on the road and are essential for tracking overall performance. These records include:

  • Motor Vehicle Records (MVRs): An updated MVR provides a snapshot of a driver’s road behavior, including any traffic violations, collisions, or suspensions. Regularly reviewing MVRs helps fleet managers stay informed about drivers’ ongoing compliance and safety.
  • Drug and Alcohol Testing Compliance: FMCSA regulations mandate pre-employment, random, and post-accident drug and alcohol testing for commercial drivers. Maintaining updated test records is vital for compliance and serves as a proactive measure against impaired driving incidents.
  • Incident and Violation History: Documentation of any on-the-job violations or accidents gives fleets valuable insights into patterns or areas needing improvement, which can guide training and corrective actions.

Why Ongoing Monitoring is Essential

Effective monitoring and management of safety records play a critical role in fleet compliance and risk mitigation:

  • Proactively Managing Risk: By consistently tracking driver behavior, fleets can address issues before they escalate. Identifying risky behaviors like speeding or frequent traffic violations early on enables managers to provide targeted training and mitigate potential incidents.
  • Meeting FMCSA Standards: Regular monitoring is essential for staying in compliance with FMCSA regulations, especially in areas like drug and alcohol testing. Non-compliance can lead to significant fines and heightened scrutiny during DOT audits.
  • Supporting Fleet Safety Culture: A commitment to ongoing monitoring reinforces a culture of safety within the fleet, where drivers are aware that compliance and responsible behavior are continually prioritized.

By keeping detailed, up-to-date records and proactively addressing potential risks, fleets can foster a safe, compliant environment that reduces liability and enhances operational efficiency. A structured approach to safety record management ultimately supports a safer, more reliable fleet.

Driver Compliance Management with Fleetworthy’s CPSuite

Navigating driver compliance is complex and critical—but it doesn’t have to be overwhelming. Fleetworthy’s CPSuite is designed to simplify every aspect of driver compliance management, helping fleets like yours stay ahead of FMCSA requirements with confidence. From maintaining accurate DQ files and medical certifications to managing CDLs and safety records, CPSuite brings together cutting-edge technology and compliance expertise to keep your drivers road-ready and your operations compliant.

With Fleetworthy’s CPSuite, you’ll gain:

  • Centralized Compliance Management: Organize and access all driver compliance records in one place, including DQ files, medical certifications, and CDLs.
  • Automated Alerts and Tracking: Stay on top of critical deadlines with automated alerts for document renewals, certifications, and testing requirements.
  • Real-Time Safety Monitoring: Track driver performance and safety records proactively, helping you mitigate risks and enhance fleet safety.
  • Support from Compliance Experts: With Fleetworthy, you get more than software. Our team of seasoned compliance specialists is here to guide you through DOT audits, regulatory changes, and complex compliance challenges.

Don’t leave driver compliance to chance. Let Fleetworthy’s CPSuite handle the details so you can focus on growing a safer, more efficient fleet. Contact Fleetworthy today to see how CPSuite can streamline your compliance efforts.

Fleet Asset Management: Ensuring Compliance and Operational Efficiency

Posted on November 7, 2024 by - News

fleet-asset-management

Effective asset management is at the core of any successful fleet operation. For fleet managers, the challenge lies in ensuring every vehicle remains road-ready, compliant with ever-evolving regulations, and optimized for peak performance. With many fleets operating across multiple jurisdictions, asset management goes beyond simple upkeep; it becomes a strategic function essential for operational stability, regulatory adherence, and cost control.

From the foundational tasks of licensing and registration to the more complex processes of fuel tax management, permit compliance, and maintenance scheduling, asset management encompasses a wide range of responsibilities. Each of these elements plays a critical role in keeping vehicles on the road and reducing the risks of fines, breakdowns, and operational delays. 

Here are the key areas for Fleet Asset Management:

Licensing and Registration in Fleet Asset Management

For any fleet operation, ensuring that every vehicle is correctly licensed and registered is a foundational responsibility that impacts both legal compliance and operational efficiency. Each vehicle must not only be legally registered but must also carry the appropriate credentials that validate its eligibility to operate on the road. These credentials include state and jurisdictional licenses, which can vary significantly depending on where the vehicle operates and the specific type of service it provides, whether that’s interstate hauling, intrastate transport, or specialized functions such as emergency response.

The complexities of licensing and registration can be challenging, especially for fleets that operate across multiple states. Each jurisdiction may have different renewal timelines, varying regulatory standards, and distinct requirements for documentation. In many cases, fleet managers must navigate a mix of annual or biennial renewals and various state-specific compliance rules. Missing any of these deadlines can lead to fines, penalties, or even the grounding of vehicles, which disrupts operations and can incur unexpected costs.

Permit Management in Fleet Operations

In fleet operations, some vehicles require more than standard registration—they need special permits, especially when carrying sensitive or regulated cargo, such as hazardous materials, oversized loads, or goods that demand unique handling and routing. These specialized permits are essential for legal compliance and safety, as they address the added risks associated with these types of transports. The process for acquiring and maintaining these permits is highly regulated, often involving not only initial approvals but also specific requirements such as designated routes, strict safety protocols, and additional inspections.

For fleet managers, keeping track of these permits is an ongoing responsibility, as each type of load and territory may come with distinct regulatory demands. Permits may be required for specific vehicle dimensions, weight classes, or cargo types, with restrictions and guidelines that vary from state to state. Additionally, some permits may be time-sensitive or route-specific, meaning they must be renewed frequently or adjusted depending on changing routes and logistics needs. For instance, a fleet moving oversized construction equipment across state lines may need multiple permits that reflect the load’s dimensions and the requirements of each jurisdiction.

Fuel Tax Management for Fleets

For fleets that operate across state lines, fuel tax management is a critical aspect of regulatory compliance and operational cost control. The International Fuel Tax Agreement (IFTA) was established to simplify the reporting of fuel taxes for interstate carriers, requiring that taxes be calculated and paid to the various jurisdictions in which each vehicle operates. Under IFTA, fleet managers must accurately report both fuel purchases and the miles traveled within each state or province. This ensures that each jurisdiction receives the proper tax based on the amount of fuel consumed within its borders.

The complexity of fuel tax management lies in the detailed record-keeping required. Vehicles in an interstate fleet may travel through numerous states within a single trip, making it essential to capture precise mileage data and fuel purchase records for each jurisdiction. This data must then be reported accurately and on time to avoid penalties and to comply with the specific requirements of each state. Any errors or lapses in record-keeping can lead to significant fines, audits, or even restrictions on fleet operations, making fuel tax management a priority for compliance-focused fleets.

To streamline this process, many fleet managers rely on automated systems that track fuel usage and mileage in real-time. These systems can capture data from electronic logging devices (ELDs) or telematics platforms, integrating mileage and fuel purchase information into centralized records. Automation not only reduces the risk of human error but also simplifies the task of generating quarterly IFTA reports, cutting down on administrative time and costs. Additionally, automated tracking helps fleet managers monitor fuel consumption patterns, identifying potential areas for fuel efficiency improvements and cost savings.

Maintenance Scheduling in Fleet Management”

For fleet operations, regular maintenance scheduling is crucial to sustaining vehicle performance, ensuring safety, and controlling long-term costs. Fleet vehicles experience continuous wear and tear from demanding routes, variable road conditions, and frequent use. When maintenance is neglected, minor issues can quickly escalate into major repairs or unexpected breakdowns, impacting fleet reliability and leading to costly disruptions. To prevent this, fleet managers need a structured maintenance program that includes both routine and preventive maintenance activities, ensuring each vehicle remains road-ready and compliant with safety standards.

Routine maintenance—such as oil changes, tire rotations, brake checks, and engine diagnostics—forms the backbone of a fleet’s maintenance program. These tasks keep vehicles in peak condition and help catch wear-related issues early. Regular inspections also give technicians the chance to assess a vehicle’s overall health, identifying any parts that may need replacement or servicing soon. This proactive approach extends the lifespan of each asset, enhances fuel efficiency, and ultimately minimizes the total cost of ownership.

Preventive maintenance takes this a step further by focusing on early detection of potential issues before they affect safety or operational efficiency. Using historical data, telematics, and vehicle diagnostics, fleet managers can anticipate common failures or repair needs specific to each vehicle type, allowing repairs or part replacements to be scheduled in advance. This approach helps avoid the high costs associated with emergency repairs, reduces vehicle downtime, and ensures that vehicles are reliably available for dispatch.

An effective maintenance scheduling strategy relies on a centralized system that allows fleet managers to track service intervals, monitor vehicle performance metrics, and set up automated reminders for upcoming maintenance tasks. Such systems also support compliance by keeping detailed service records, which may be required in audits or safety inspections. By reducing the risk of unforeseen issues and maximizing uptime, a well-organized maintenance schedule plays a pivotal role in supporting fleet productivity, ensuring driver safety, and upholding the reliability of fleet assets.

How CPSuite Streamlines Fleet Asset Management

Fleetworthy’s CPSuite provides an integrated, powerful platform for managing the complexities of fleet asset management, combining automation, centralized data, and expert oversight. CPSuite helps fleet managers navigate the intricacies of compliance, optimize vehicle performance, and reduce administrative burden by simplifying key asset management functions. Here’s how CPSuite specifically supports the essential areas of licensing and registration, permitting, fuel tax management, and maintenance scheduling:

Licensing and Registration Compliance

CPSuite’s centralized dashboard allows fleet managers to monitor all vehicle registrations and licenses in one place, tracking expiration dates and renewal needs for each asset. With automated reminders and alerts, CPSuite helps prevent costly lapses in compliance by notifying managers of upcoming renewals. Fleet managers can also access and update licensing records directly within the system, ensuring that all vehicles have the correct and current credentials. By consolidating these functions, CPSuite minimizes the risk of missed deadlines and ensures that vehicles are always legally prepared for the road.

Streamlined Permit Management

For vehicles that require special permits—such as those carrying hazardous materials or oversized loads—CPSuite simplifies permit tracking and management. The system enables fleet managers to organize and store all permit documents, track specific requirements by jurisdiction, and receive alerts when permits need renewal. CPSuite’s customizable tools allow managers to assign specific permits to different vehicle profiles, making it easy to access relevant documents and verify compliance. This level of detail helps prevent disruptions in operations, ensures regulatory adherence, and reduces the administrative workload associated with maintaining multiple permits.

Efficient Fuel Tax Management

CPSuite automates fuel tax tracking in alignment with the International Fuel Tax Agreement (IFTA), streamlining the complex process of recording and reporting fuel purchases and mileage across state lines. Through CPSuite’s integration with electronic logging devices (ELDs) and telematics, fleet managers can capture mileage and fuel usage data in real time. This centralized data reduces the need for manual record-keeping, allowing for precise, timely IFTA reporting and helping fleets avoid penalties. Additionally, CPSuite generates comprehensive quarterly fuel tax reports, simplifying the administrative process and ensuring that fleets remain tax-compliant.

Proactive Maintenance Scheduling

With CPSuite’s maintenance scheduling tools, fleet managers can easily organize and track maintenance tasks, from routine oil changes to preventive inspections. CPSuite’s centralized system enables managers to set reminders for service intervals based on mileage, usage, or time, providing advanced warnings of upcoming maintenance needs. Preventive maintenance can also be tailored to specific vehicle types, allowing for targeted interventions that reduce the likelihood of breakdowns and extend asset life. By offering a comprehensive view of maintenance schedules and past service records, CPSuite helps maintain vehicle reliability, safety, and regulatory compliance.

The CPSuite Advantage in Fleet Asset Management 

Fleetworthy’s CPSuite provides a centralized, user-friendly platform for fleet managers to efficiently oversee the core elements of asset management. With CPSuite, fleets gain the ability to monitor compliance, reduce manual work, and make proactive decisions across licensing, permitting, fuel tax, and maintenance functions. This all-in-one approach not only enhances operational efficiency and cost control but also ensures fleets are well-prepared to meet today’s complex regulatory demands.

Turning the Challenges of DOT & FMCSA Regulations into Opportunities

Posted on October 24, 2024 by - News

Streamlining Fleet Compliance for DOT & FMCSA Regulations

Fleet operators increasingly find themselves overwhelmed by the patchwork of regulations that vary not just by state but also by the type of cargo and vehicle.   

It is more important than ever to have a centralized compliance management system that can seamlessly adapt to these diverse regulations. Even the most complex regulations can be managed more simply if fleet operators have access to real-time updates and automated alerts to ensure compliance and reduce the risk of costly fines and operational disruptions.   

Read on to learn ways fleet operators can enhance operational efficiency and protect the bottom line in the face of regulatory evolution.  

Enhance Efficiency Through Integrated Technology  

Operational efficiency is key to the sustained success and growth of all fleets, regardless of size or geographic location. A lot of inefficiencies that keep fleet managers up at night stem from using multiple disjointed systems for various fleet management functions. For example, using separate technology providers to track fuel usage, monitor vehicle maintenance schedules, and manage driver compliance can lead to fragmented data, manual errors, and delays in decision-making.  

According to recent studies, fleets using unintegrated systems experience up to 20% higher operating costs due to the inefficiencies caused by manual data input, lack of real-time insights, and missed opportunities for predictive maintenance. In fact, downtime from preventable issues like vehicle breakdowns can cost fleets an estimated $448 to $760 per truck per day. 

When you’re managing tolls, fuel, safety, and compliance through different partners, it’s not just a headache—it’s a recipe for errors and inefficiencies. To combat this, fleet operators should seek out a technology partner with a suite of products that can manage each function and provide actionable insights through data analytics.  

It’s critical for fleet managers to have the ability to make informed decisions that drive cost savings and improve overall performance.

Reduce the Risk of Non-Compliance  

Non-compliance with regulations can result in significant financial penalties, but the consequences extend beyond monetary fines. Repeated violations can also damage a fleet’s reputation, affecting customer trust and long-term profitability. 

Fleetworthy’s audit readiness service can mitigate these risks by ensuring all necessary documentation is always up-to-date and easily accessible. Regular internal audits and leveraging technology are critical to staying ahead of regulatory changes.

Implement Cost Management Strategies

The hidden costs associated with compliance can erode profit margins if not managed effectively. Compliance costs are not just about fines. They include the resources spent on managing compliance—resources that could be better utilized elsewhere.  

To avoid these pitfalls, fleet operators need the ability to track and optimize a wide range of expenses, from toll management to fuel taxes. By consolidating these costs into a single platform, fleet operators can gain better visibility and control, leading to significant savings.

Prepare for Regulatory Changes  

As the regulatory landscape continues to evolve, staying agile is crucial. Upcoming regulatory changes could impact fleet operations. Fleet operators need to stay informed and proactive to adapt quickly to new regulations.  

At Fleetworthy, our technology is designed to not only keep up with regulatory changes, but to anticipate them. We’re constantly updating our system to ensure our clients are not just compliant but ahead of the curve.  

By leveraging fleet management tools, fleet operators can streamline compliance processes, enhance efficiency, reduce costs, and proactively respond to regulatory changes. 

FAQ

What are the key benefits of using a fleet management technology suite? 

A fleet management technology suite can create efficiency in a wide range of fleet functions—such as toll management, fuel tracking, safety protocols, and compliance. This centralization eliminates the need for multiple, disjointed systems, reducing the likelihood of errors and operational inefficiencies. Good fleet management technology provides real-time data and actionable insights that enable fleet managers to make informed decisions, improve fuel efficiency, reduce downtime, and ultimately drive significant cost savings. On average, fleet operators using a suite of proven solutions report up to a 15% improvement in operational efficiency and a 20% reduction in compliance-related fines. 

How does real-time compliance monitoring reduce the risk of non-compliance? 

Real-time compliance monitoring ensures fleet operators stay updated with the latest regulations, including DOT and FMCSA requirements. Automated alerts notify operators of approaching deadlines for vehicle inspections, license renewals, and reporting requirements. By proactively addressing these issues, fleets can avoid non-compliance fines, which average $8,000 per violation. In addition, staying compliant helps protect the company’s reputation, reducing the risk of losing business due to poor compliance records. Fleet operators that implement real-time monitoring systems report up to a 25% reduction in compliance violations. 

How can fleet management platforms help reduce compliance costs? 

Fleet management platforms help reduce compliance costs by automating documentation, reporting, and audits. They provide a centralized repository for all necessary paperwork, eliminating manual processes that are time-consuming and error-prone. In terms of financial impact, the ability to automate compliance tracking and reporting can save fleet operators between $5,000 and $10,000 annually, depending on the size of the fleet. Additionally, streamlined compliance processes reduce the administrative workload, allowing resources to be reallocated toward core business activities. 

What are the consequences of non-compliance with DOT & FMCSA regulations? 

Non-compliance with DOT and FMCSA regulations can result in significant financial penalties, operational delays, and damage to a company’s reputation. The average fine for DOT non-compliance is $7,500, but some violations—such as falsified records or unsafe operations—can result in penalties exceeding $20,000. Beyond fines, non-compliance can also lead to a fleet being placed out of service, causing disruptions in operations and potentially leading to lost contracts. Long-term non-compliance can impact a carrier’s safety rating, reducing the likelihood of being awarded future business. 

The Most Frequent DOT Violations and How to Address Them

Posted on September 12, 2024 by - Uncategorized

Side view of a semi truck in motion, showcasing fleet compliance as it travels on a highway during sunset.

To ensure the safety of drivers and other road users, the Federal Motor Carrier Safety Administration (FMCSA) and the Department of Transportation (DOT) both lay out regulations for fleet operations. Adhering to these regulations is essential for any transportation business.

Here, we’ll explore some of the most common DOT violations that affect fleet operators and how Fleetworthy Solutions™ can help your organization achieve higher safety and operational standards.

Understanding DOT Violations: The Common Pitfalls

Fleet owners must follow the regulation set out by the FMCSA, and a failure to do so may lead to a DOT audit. Some common violations include:

  • Poor driver conduct
  • Poor vehicle maintenance
  • Failure to comply with hours of service requirements
  • Erroneous logbook records
  • Mechanical failures
  • A high number of DOT-recordable crashes

Issues are recorded under a program known as Compliance, Safety, and Accountability (CSA). CSA operates its Safety Measurement System(SMS) that uses data from roadside inspections and crash reports to address issues with carriers it deems a risk to public safety.

A high number of regulation or compliance violations can result in a variety of consequences for carriers, ranging from warning letters (for minor violations) or an audit if the number of issues exceeds a set threshold.

Fleetworthy provides tools to help fleet owners stay on top of DOT maintenance requirements, follow best practices, and ensure compliance, maintaining a high level of safety for all.

Logbook Errors: More Than Just Paperwork Mistakes

Large fleets generate a lot of paperwork. A driver’s logbook should include information about their hours of service, distance, on- and off-duty times, dispatch records, and more.

Errors in a logbook could cause serious problems. If drivers aren’t tracking their duty hours accurately, they could go over their maximum hours, leading to fatigue, reduced alertness, and potential accidents. Even if drivers stay within their duty limits, inconsistent logging could raise alarm bells with the DOT and lead to a poor CSA score and a potential audit.

Fleetworthy offers logging tools to help fleet managers better oversee their drivers. Our systems don’t just support hours of service reporting; they also help monitor expenses, routes and other data, providing an all-in-one system for driver management and compliance.

Mechanical Failures: Preventing Breakdowns Before They Happen

Poor vehicle maintenance is another common cause of DOT violations. Common vehicle issues include:

  • Broken lamps or reflectors
  • Inoperative brakes
  • Improperly secured loads
  • Overloaded vehicles

Regular vehicle inspections and preventative maintenance can help prevent such issues. Drivers should be trained to perform a quick inspection of their vehicle before the start of each job, covering basics such as tires, lights, and brakes, as well as ensuring the vehicle is properly loaded.

All vehicles in the fleet should be properly inspected and serviced regularly. Fleetworthy’s fleet safety and compliance solutions can help organizations monitor the condition of their fleet, reducing the risk of mechanical failures.

Advanced Fleet Management Solutions: Your First Line of Defense

Proactive maintenance and regular driver training are the most effective options for avoiding DOT violations. It can be difficult to keep track of a large team of drivers and a fleet of vehicles. 

Fleetworthy’s driver safety and compliance software helps employers ensure compliance with regulations relating to hours of service, driver qualifications, and drug and alcohol testing.

Meanwhile, the extended fleet services solutions include intelligent compliance software and tools to track mileage, maintenance, tax, etc. Combined, these solutions give fleet managers visibility into every area of the fleet so they can ensure safety and compliance at all times.

Leveraging Technology for Compliance: A Closer Look at Fleetworthy’s Solutions

The FMCSA regulations are detailed and complex, and it’s not always easy for a fleet manager to keep track of every aspect of the fleet and what needs to be done. To ensure compliance, there is a need for reliable data accessible in an easy-to-use form and support from people who understand the complexities of FMCSA requirements.

Fleetworthy offers a suite of tools to help fleet managers avoid DOT regulations. The dashboard covers drivers and assets, offering an at-a-glance view of everything from background checks, hours and training to permits, taxes, and regulations. Fleet managers can configure notifications for when a vehicle needs to be serviced, a driver needs training, or some other actionable event occurs. Extraneous information can be easily filtered out, allowing managers to focus only on what needs their attention.

Cultivating a Culture of Safety Through Driver Training Programs

Dangerous driving is a major source of DOT violations, as is an excessively high accident rate. Safe, responsible drivers are far less likely to have accidents. 

Regular training is essential because it educates drivers on current best practices for road safety, reinforces good habits drivers already have, and helps maintain engagement. It’s all too easy for drivers who spend a lot of time on the road to become complacent or develop bad habits, and training helps mitigate that.

Our driver training program is delivered by a network of expert partners with knowledge in all areas of health and safety and is tailored to the needs of drivers. Having a provable, reliable program that teaches important skills may help protect fleet managers from litigation and assist with keeping drivers safe.

Steer Clear of DOT Violations with Fleetworthy Solutions

DOT violations can be difficult for any fleet manager to deal with, and the best solution is to avoid them. With proper fleet maintenance, accurate logging, and regular driver draining, you can ensure all aspects of your fleet’s compliance are covered. This lowers your risk of DOT violations, and your fleet and your drivers will be safer when on the road.

To learn more about our fleet management solutions and how they can help you achieve and maintain DOT compliance, contact us today to request a free demo.

Bestpass-Fleetworthy Solutions Announces Rebrand, Changes Name to Fleetworthy

Posted on September 6, 2024 by - News

A white Fleetworthy Solutions branded semi-truck traveling down a rural two-lane road, beside harvested fields, symbolizing efficient logistics and fleet management.

The company reveals new name, logo, website, and strategy to unite Bestpass, Fleetworthy Solutions, Drivewyze, and ExpressTruckTax under a single parent brand.

ALBANY, N.Y., Sept. 9, 2024 – Bestpass-Fleetworthy Solutions, the only connected suite for safety, compliance, and efficiency, has completed an extensive rebranding effort to reflect the company’s strategic growth, mission, and expanded road safety and fleet technology. 

As part of the rebrand, Bestpass-Fleetworthy Solutions has changed its name and parent brand to ‘Fleetworthy.’ This update unifies its portfolio of innovative solutions provided by Bestpass, Fleetworthy Solutions, Drivewyze, and ExpressTruckTax. The announcement also introduced a new company logo that better represents the combined brand.

In addition to the new name and logo, the company has launched a new website at www.fleetworthy.com, which includes information regarding its sub-brand products and company. For Fleetworthy Solutions customers, account login access will still be available through the Fleetworthy website. Customers of Bestpass, Drivewyze, and ExpressTruckTax will continue to access their services through the existing websites without any changes to their login process or user experience.

“This is an exciting time for Fleetworthy as we combine our suite of road safety and fleet offerings under one unified brand,” said Tom Fogarty, Fleetworthy CEO. “This rebrand is just the beginning in what we are planning to deliver through expanded services and product integration. Our mission is to continuously innovate and bring forth new solutions that help our fleet and agency customers run more efficiently.” 

In recent years, the company has been on a mission to expand its service offerings beyond toll management through strategic partnerships and acquisitions. Since 2022, the company has expanded its offerings by acquiring ExpressTruckTax, Fleetworthy Solutions, and Drivewyze, positioning itself as a one-stop-shop for fleet safety, compliance, and efficiency.

About Fleetworthy:    
Fleetworthy is revolutionizing road safety and fleet management with a command center for safety, compliance, and efficiency. Our connected suite provides real-time insights and control, enabling customers to maximize efficiency, reduce risk, and save money. 

With technology that unifies safety, compliance, toll management, weigh station bypass, and more, Fleetworthy empowers organizations to perform at their best. We simplify operations to ensure every vehicle and driver is not just compliant, but beyond compliant.  Supporting millions of drivers and vehicles, Fleetworthy is leading a new era in road safety and fleet technology.  For more information, visit fleetworthy.com.

Fleetworthy Media Contacts:      

     

Ethan Quimby  

Fleetworthy 

ethan.quimby@fleetworthy.com     

608-230-8224   

      

Ryan Siefkes       

SiefkesPetit Communications      

ryan@siefkespetit.com       

425-392-2611 Ext. 3  

CVSA Brake Safety Week 2024

Posted on September 4, 2024 by - Uncategorized

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The CVSA’s Brake Safety Week is part of CVSA’s Operation Airbrake Program in partnership with FMCSA and the Canadian Council of Motor Transport Administrators. The goal of Brake Safety Week is to reduce the number of crashes caused or made more severe by faulty brake systems on commercial motor vehicles by conducting roadside inspections and identifying and removing unsafe commercial motor vehicles from our roadways. In addition to inspections and enforcement, outreach and awareness efforts by law enforcement agencies to educate drivers, motor carriers, mechanics, owner-operators, and others on the importance of proper brake maintenance, operation and performance are integral to the success of this safety initiative.

What are the Dates and Focus of the Brake Safety Week?

The dates for the Brake Safety Week for 2024 are August 25-31.  Inspectors will be paying close attention to brake lining/pad violations.  While checking these brake system components is always part of the North American Standard Inspection Program, CVSA is highlighting brake linings/pads as a reminder of their importance to vehicle mechanical fitness and safety.  Brake lining and pad issues may result in vehicle violations and could affect a motor carrier’s safety rating.

Brake-related violations comprise the largest percentage of all out-of-service vehicle violations cited during roadside inspections. According to the Federal Motor Carrier Safety Administration’s 2023 vehicle violation data, six out of the top 20 vehicle violations were brake related. Last year’s CVSA International Roadcheck results showed that brake-system violations was the top vehicle violation, comprising 25.2% of all vehicle out-of-service violations during that three-day roadside inspections campaign.

Some examples of brake-related out-of-service violations that automatically place the vehicle out of service include broken brake drums, loose air tanks, corroded holes in a spring brake housing, inoperative tractor protection valves, etc.

Why is Brake Maintenance so Important?

Brake maintenance should be performed regularly — typically every time you go in for an oil change.  During brake maintenance, brake parts should be replaced as needed. Your slack adjusters should be greased to ensure they don’t seize up and lead to brake failure. Your air compressor pressure gauge should be checked to ensure it reads above 60 PSI when the vehicle is off and between 100 and 125 PSI when it’s running. Your hoses and linings should also be in good condition, with no cracks or signs of leaks. They should all be at least one-fourth of an inch thick. The following link provides a flyer with 10 brake lining and pad tips – https://www.cvsa.org/wp-content/uploads/2024-BSW-Flyer-English.pdf

What Were the Results from the 2023 Brake Safety Week?

Commercial motor vehicle inspectors in Canada, Mexico and the U.S. conducted 18,875 inspections of commercial motor vehicles during the 2023 Brake Safety Week. Of the total number of the commercial motor vehicles inspected, 12.6% were placed out of service for brake-related violations. A total of 295 (12.4%) had steering axle brake violations, 1,127 (47.5%) had stand-alone brake violations and 1,394 (58.7%) failed the 20% defective brakes. For the full results from the 2023 Brake Safety Week click the following link – https://www.cvsa.org/news/2023-bsw-results/

What are Some Good Tips for Truck Drivers to Prepare for Brake Safety Week?

Do Your Homework: Your inspection will be a lot easier if you’re educated and have everything ready before you hit the road. Before Brake Safety Week, educate yourself and your drivers on FMCSA brake regulations, brake maintenance tips, and more. The CVSA website has checklists and info you can pass on to your drivers – https://www.cvsa.org/wp-content/uploads/Brake-Inspection-Check-List.pdf . Also make sure you have your drivers license, registration, and all paperwork inside your cab and ready to show the inspector.
Know What Inspectors are Looking for: Inspectors are going to be focused on your trucks’ brake-system components to find out-of-adjustment brakes and brake-system violations. Inspectors will be looking for:

  • Loose or missing parts
  • Air or hydraulic fluid leaks
  • Worn linings, pads, drums or rotors
  • Other faulty brake-system components
  • Anti-lock braking system (ABS) indicator lights

Check Your Truck:  Every time you hit the road, do a pre-trip brake inspection to test for any leaks and examine your truck’s brake shoes.  Walk around your truck and look for loose hoses and leaks and listen for any air leaks.  Check for low air signals, check your air disc brake rotors for cracks, and inspect brake linings for thickness, cracks, and wear.
Make Repairs: If you find any cracks or issues during your pre-trip inspection, be sure to get them fixed.  By checking and fixing your truck before Brake Safety Week, you can prevent any surprises, avoid being placed out-of-service, and get back on the road faster.

More information on Brake Safety Week can be found on the CVSA website – https://www.cvsa.org/news/2024-bsw-dates/

Sources:

CVSA Website – https://www.cvsa.org/

“CVSA Announces Dates for Annual Brake Safety Week”, June 3, 2024, Land Line.

A Guide to FMCSA Driver Qualification File Management

Posted on June 26, 2024 by - Uncategorized

Ensuring accurate management of FMCSA driver qualification files (DQF) is a major component of demonstrating your operation’s compliance to strict federal standards. Maintaining these records will ensure your files remain audit-ready and your fleet is compliant.

Similar to how telematics have revolutionized fleet management, DQF management has evolved with new technologies and regulatory updates. These advancements have streamlined compliance, enhanced driver safety, and improved operational efficiency. As the industry continues to progress, staying ahead of these changes is vital. Companies that proactively adapt to emerging trends and regulatory shifts will be best positioned for success.

Understanding FMCSA Driver Qualification Files

A DQF is a comprehensive record mandated by the Federal Motor Carrier Safety Administration (FMCSA) for each commercial motor vehicle (CMV) driver. Established under 49 CFR Part 391, a DQF verifies drivers’ compliance with federal requirements so they can operate commercial vehicles safely and legally. 

Key Components of a Driver Qualification File

The key DQF components are outlined below. Maintaining these elements can help ensure compliance with FMCSA regulations and support the safe and legal operation of your commercial vehicle fleet.

Medical Certificates 

A Medical Examiner’s Certificate, required under 49 CFR 391.41, verifies the driver’s physical fitness to operate a CMV. They’re expected to update it every two years, unless otherwise specified by the examiner. Conditions such as vision or hearing impairments, diabetes, and cardiovascular issues must be assessed so you can make sure the driver meets the health and safety standards required to perform their duties. 

For commercial driver’s license (CDL) holders, you can obtain the CDLIS motor vehicle record (MVR) to verify the driver’s medical status. Drivers with physical impairments affecting CMV operation may need a Skill Performance Evaluation (SPE) certificate to prove the driver can safely operate CMVs despite their impairments. 

Driving Records

Per 49 CFR 391.23(a)(1), every year, motor carriers must request and retain an MVR from every state for three years. Continuous assessment of the driver’s compliance with safe driving standards is the best way to keep the roads safe and your business’s reputation squeaky clean.

Carrier’s Annual Review of Record 

An annual review of each driver’s MVR is mandated under 49 CFR 391.25(c)(2) to show they still meet the minimum safe driving requirements and are free of disqualifying offenses. Elements to review and record include any new violations, accidents, or suspensions.  

Employment History 

Required under 49 CFR 391.21, the driver’s application for employment captures detailed information about their background, qualifications, and work history relevant to operating CMVs. It should cover the past three years for non-CDL drivers, and the last ten years for CDL drivers.

Contacting previous employers is necessary to gather information on the driver’s accident history and any violations of alcohol and controlled substances regulations. Thorough documentation of these inquiries can protect you against litigation in case of a legal claim.

Best Practices for Maintaining Driver Qualification Files

Achieving consistent compliance can be challenging, but fleet managers can take proactive steps to ensure DQFs remain audit-ready. By following best practices and staying organized, the process can be streamlined and maintain high standards.

Regular Audits and Updates

Motor carriers should conduct quarterly audits to thoroughly review each DQF, including medical certificates, driving records, and employment histories. Detailed documentation of audit findings and corrective actions help you maintain regulatory compliance and uphold exacting safety standards within the fleet. Fleetworthy Solutions™ can assist with compliance consulting and audit support services.

Digital Management Systems

Digital management systems significantly streamline DQF maintenance and provide centralized and automated solutions to help you keep documents consistently up-to-date. For example, with a DMS, you get automated alerts. They inform fleet managers of expiring documents and upcoming renewals, helping you avoid lapses in compliance and reducing the risk of penalties.

Employee Training and Awareness

An informed team is better equipped to manage and update records correctly. Training should cover critical areas such as driver qualification requirements, hours-of-service (HOS) regulations, and vehicle maintenance standards. Utilizing resources like the FMCSA’s Safety Planner can help structure these sessions effectively.

Consequences of Noncompliance

The consequences of neglecting to properly manage DQFs can include legal, financial, and operational repercussions. These penalties can include the following.

Legal and Financial Penalties

Noncompliance with FMCSA regulations can lead to severe financial penalties and legal actions. While specific amounts vary, the overall impact is substantial. For example, companies can face fines up to $10,000 for not maintaining complete and accurate records.

If an accident occurs involving a driver with a noncompliant DQF, the legal ramifications can be significant. Lawsuits from injured parties can target your company and allege negligence in driver qualification. If you’re implicated in a lawsuit like this, well-maintained DQFs can serve as strong evidence in your defense.

Impact on Safety and Operations

Noncompliance poses significant safety risks and operational disruptions that have a knock-on effect on your fleet’s profitability and reputation.

Increased Risk of Accidents 

Incomplete or outdated driver qualification files mean that unqualified or medically unfit drivers may be operating CMVs, leading to a higher risk of accidents. This endangers lives and increases the likelihood of higher insurance premiums, reputational damage, and potential lawsuits.

Noncompliance with Hours of Service (HOS) Regulations

Noncompliance with HOS regulations, such as failing to accurately log driving hours, can lead to driver fatigue – one of the primary causes of CMV accidents. Regularly reviewing ELDs and paper RODs helps prevent fatigue-related incidents and enhances overall road safety.

High CSA Score

Noncompliance with FMCSA regulations can severely damage a company’s Compliance, Safety, Accountability (CSA) score. High CSA scores result from various violations, including failing to maintain accurate DQFs.

A high CSA score triggers increased scrutiny from the FMCSA, leading to more frequent inspections and audits, which disrupt operations and result in escalating fines and penalties. Additionally, companies with high CSA scores may face higher insurance premiums, as insurers view them as higher risk, directly impacting the bottom line.

Out-of-Service Orders

Noncompliance can lead to out-of-service (OOS) orders, grinding your fleet’s operations to a halt until all issues are rectified. Beyond operational chaos, downtime can tarnish your reputation and make it difficult to attract and retain business. Financially, OOS orders cause lost revenue, costs to address compliance issues, and potential penalties from clients due to interrupted service.

Protect Your Fleet

Conduct regular audits, leverage digital management systems, and invest in comprehensive training programs so your DQFs remain accurate and up-to-date. At Fleetworthy, we understand the time and effort this takes, and have the tools and expertise necessary to take the stress of compliance off your hands.

Learn how Fleetworthy’s fleet management solutions can bolster your fleet’s compliance firsthand by requesting a demo.

Bestpass-Fleetworthy CEO Recognized as EY Entrepreneur of the Year

Posted on June 20, 2024 by - News

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NEW YORK, June 20, 2024 – Ernst & Young LLP (EY US) recently announced that Tom Fogarty, CEO of Bestpass-Fleetworthy Solutions, was named an Entrepreneur Of The Year® 2024 New York Award winner. The award program recognizes the ambitious leaders of high-growth companies who are creating a more equitable, sustainable, and prosperous world for future generations.

Fogarty was selected by an independent judging panel made up of previous award winners, leading CEOs, and other business leaders. The candidates were evaluated based on their demonstration of building long-term value through entrepreneurial spirit, purpose, growth and impact, among other core contributions and attributes.  

“It’s truly an honor to be recognized by EY as a 2024 New York Entrepreneur Of The Year Award winner,” said Tom Fogarty. “This award is a testament to the hard work, innovation, and incredible teamwork that is driving our company forward. This honor would not be possible without the support of the entire Bestpass-Fleetworthy Solutions team. Our company’s mission is to bring new solutions to help make our roads safer and commercial fleets more efficient. We will do just that as we continue to grow the overall business.” 

Bestpass, founded in 2001 in Albany, New York, is a pioneer in toll management solutions for commercial fleets. In 2023, the company acquired Fleetworthy Solutions, a leading fleet safety and regulatory compliance service provider, to expand its offerings beyond toll management. The combined company is now Bestpass-Fleetworthy Solutions.  

As a regional award winner, Fogarty will now be considered for the Entrepreneur Of The Year 2024 National Awards, which will be presented in November at the annual Strategic Growth Forum®, one of the nation’s most prestigious gatherings of high-growth, market-leading companies.  

About Bestpass-Fleetworthy Solutions: Bestpass-Fleetworthy Solutions provides industry-leading solutions for fleets to manage tolls, safety, and compliance. We lift the burden of keeping fleets compliant and efficient for fleet managers and executives, while providing best-in-class managed services and customer support. Visit www.bestpass.com to learn more.

About Entrepreneur Of The Year® Founded in 1986, Entrepreneur Of The Year® has celebrated more than 11,000 ambitious visionaries who are leading successful, dynamic businesses in the US, and it has since expanded to nearly 80 countries and territories globally.

Media Contacts  

Ethan Quimby 
Bestpass-Fleetworthy Solutions  
ethan.quimby@fleetworthy.com    
608-230-8224    

Ryan Siefkes  
SiefkesPetit Communications  
ryan@siefkespetit.com  
425-392-2611 Ext. 3 

What is Operation Safe Driver? (2024 Update)

Posted on June 13, 2024 by - Uncategorized

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What is Operation Safe Driver and its Purpose?

The CVSA’s Operation Safe Driver program was created in 2007 to help reduce the number of crashes, deaths, and injuries involving large trucks, buses, and passenger vehicles due to unsafe driving behaviors. This program is sponsored by the CVSA, in partnership with FMCSA and with support from industry and transportation safety organizations. The initiative aims to help improve the behavior of all drivers operating in an unsafe manner, either in or around commercial motor vehicles, through educational and traffic enforcement strategies to address individuals exhibiting high-risk driving behaviors.

What are the 2024 Dates and Emphasis of the Operation Safe Driver Week?

The dates for the Operation Safe Driver Week for 2024 are July 7-13. This year’s event will focus on reckless, careless or dangerous driving. Any person who drives a vehicle in willful or wanton disregard for the safety of persons or property is guilty of reckless driving. Careless/dangerous driving is defined as operating a vehicle without due care and attention or reasonable consideration for other motorists or people on the road.

What Were the Results from the 2023 Operation Safe Driver Week?

Speeding accounts for nearly one-third of all fatalities on roadways. According to the U.S. National Highway Traffic Safety Administration, speeding-related fatalities increased 8% from 2020 to 2021, with 12,330 people killed in 2021 in speeding-related crashes, representing 29% of all traffic fatalities in 2021. Speeding, which was the focus of last year’s Operation Safe Driver Week, was the top driver-behavior violation for both types of drivers. Officers pulled over more than 11,448 commercial motor vehicles and passenger vehicles during last year’s event and issued 26,164 warnings and citations. Commercial motor vehicle drivers received 1,575 warnings and 715 tickets/citations, and passenger vehicle drivers received 625 warnings and 1,293 citations/tickets for speed-related infractions.

For the full results from the 2023 Operation Safe Driver Week click on the following link – https://www.cvsa.org/news/2023-osd-week-results/

Is Operation Safe Driver 2024 Strictly About Traffic Enforcement?

The Operation Safe Driver program also offers materials and resources to educate the following drivers:

Commercial Motor Vehicle Drivers – The Operation Safe Driver program created materials designed to educate commercial motor vehicle drivers about the dangers and challenges they may encounter on roadways, such as distracted driving, aggressive driving, passenger vehicle drivers cutting off commercial motor vehicles, etc. There are videos, audio PSAs and printable flyers, all available for free.

Teens and New or Inexperienced Drivers  – These materials, which include videos, audio PSAs and printable flyers, were designed to teach teen and new or inexperienced drivers how to safely share the roads with large trucks and buses. This information can be used by driver’s education instructors, parent-teacher organizations, community groups, parents, or any other interested individuals or organizations, all available at no cost.

What are Some Suggestions to Prepare for Operation Safe Driver?

In order to prepare for Operation Safe Driver Week, and to reduce your drivers’ overall risk of being the target of law enforcement, now is a great time to start monitoring driver behaviors. There are many ways to achieve positive results, such as using ELD reporting, management road observations, and even check rides with drivers. 

As you prepare for Operation Safe Driver Week, be sure to discuss the following considerations with management/staff:

  • Correcting risky behaviors now to avoid being targets for law enforcement, but also reduce the risk of severe crashes and large claims. 
  • Safety meetings with topics focused on driver behaviors falling under the Federal Motor Carrier Safety Administration BASICs categories.
  • Extra rewards/incentives for drivers who receive a clean inspection during this timeframe.
  • Daily reminders from management, dispatchers, and peer leaders referencing unsafe driving issues.
  • Paperwork audits for all permits, insurance, etc., required in the trucks.

The primary focus will be on unsafe driving, but any other defects discovered during the inspection may be listed on the inspection along with the reason for being stopped. It is crucial that proper pre-trip and post-trip inspections are completed daily.

What are Some Good Tips to Remember During the 2024 Operation Safe Driver Week?

5 Quick Tips:

  • No Phones While Driving
  • Leave Room and Move Over
  • Stop the Tailgating
  • Don’t Forget the Signal
  • Get Organized with All of Your Paperwork (License, Registration, Logbook, etc…)
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Being aware of the most common violations (brakes, lights, tires, cargo load securement) can help truck drivers focus on crucial features and help them stay on the road. Regardless of why a driver is initially put in a roadside inspection, they should go through and understand each level of inspection and make sure all items within each level are ready for a close examination. Check out the different levels of inspections in more detail.

More Information on Operation Safe Driver can be Found on the CVSA website – https://www.cvsa.org/

Sources:

CVSA Website – https://cvsa.org/

“Operation Safe Driver Week 2024: Fostering a Culture of Safety and Responsibility on the Roads”, Dynamic Freight Haulers, April 12, 2024.

                  

What is the CVSA’s International Roadcheck?

Posted on April 9, 2024 by - Uncategorized

Important Information Regarding the International Roadcheck (2024 Update)

Roadside inspections are a critical part of the trucking industry. They help ensure that truck drivers are compliant with the laws and are operating safely on the road. It is important that you are ready for the possibility of a roadcheck each time you get on the road. Safety officials noted that while the roadcheck program raises the profile of truck inspections, the actual safety standards are consistent throughout the year. The program aims to reduce truck crashes by alerting truck drivers and the industry to unsafe vehicles on the road. The following information provides some great guidance regarding the 2024 International Roadcheck.

What is the purpose of the International Roadcheck?

The International Roadcheck is an annual three-day event when CVSA-certified inspectors conduct compliance, enforcement, and educational initiatives targeted at various elements of motor carrier, vehicle, and driver safety. Since its inception in 1988, roadside inspections conducted have numbered more than 1.8 million. It is a CVSA program with participation by the FMCSA, the Canadian Council of Motor Transport Administrators, Transport Canada, and the Ministry of Communications and Transportation of Mexico. The Roadcheck really provides a great opportunity to educate the industry and public about the importance of safe commercial vehicle operations and the roadside inspection program.

What are the dates and emphasis of the International Roadcheck?

The Roadcheck will be taking place May 14-16. Each year, the CVSA emphasizes a category of violations and this year the group will focus on two areas – tractor protection systems and alcohol and controlled substance possession. By focusing on the tractor protection systems, the International Roadcheck aims to increase awareness for drivers, motor carriers, technicians and enforcement personnel of these critically important vehicle components; specifically, the tractor protection valve, trailer supply valve and anti-bleed back valve, which may be overlooked during trip and roadside inspections. To assist drivers and motor carriers in the proactive assessment and maintenance of those components, CVSA has provided an inspection bulletin outlining the steps on how to properly check tractor protection systems.

Commercial motor vehicle drivers must adhere to their company’s policies and to not possess, use or be under the influence of alcohol or controlled substances while on duty. This year’s International Roadcheck will serve as a reminder to motor carriers to establish and strictly enforce clear policies to prevent controlled substance and alcohol possession or use in the workplace. In addition, U.S. motor carriers should regularly query the Drug & Alcohol Clearinghouse to ensure their drivers are not in prohibited status. Click the following link for more information regarding the focus areas for 2024 – https://www.cvsa.org/programs/international-roadcheck/focus-area/

The most common violations on vehicles inspected during Roadcheck 2023 were for brake systems, tires, defective service brakes, cargo securement and lights. Hours of service violations put more than 2,169 drivers out of service, while another 1,392 were cited for false logs. Other violations, canceled/revoked license and no medical card rounded out the top five reasons that drivers were cited during the event last May. Vehicle out-of-service rates hovered around 19%, according to results from that event, which were released in September. Roadcheck 2023 saw a 5.8% driver out-of-service rate.

What will be inspected during the International Roadcheck?

CVSA-certified inspectors will primarily conduct the North American Standard Level 1 Inspection, a 37-step procedure that includes an examination of driver operating requirements and vehicle mechanical fitness, click the following link for details on what each step entails – https://medalliontrans.com/wp-content/uploads/2019/03/CVSA-Inspection-Schematics.pdf.

Inspectors may choose to conduct the Level II Walk Around/Driver/Vehicle Inspection, Level III Driver/Credential/Administrative Inspection or Level V Vehicle-Only Inspection.

What else will drivers need to provide during the inspection?

  • Driver’s License (Operating Credentials)
  • Medical Examiner’s Certificate and Skill Performance Evaluation Certificate (If Applicable)
  • Driver’s record of duty status and vehicle inspection reports (If Applicable)
  • Inspectors will also check drivers for seat belt usage, sickness, fatigue and apparent alcohol and/or drug impairment.

A CVSA decal will be applied to vehicles if no critical vehicle inspection items are found during Level 1 or 5 inspections.  No decals will be issued if a rear impact guard is required and violations are found.  Equipment will be placed out-of-service if conditions fail to meet the North American Standard out-of-service criteria.

What are some good tips to survive the International Roadcheck?

  • Get Organized – If you have paperwork then keep it all organized in a binder.
  • Clean Up Your Truck – Clean both the inside and out of the truck, particularly the cab and sleeper.
  • Fill Out Your HOS Every Day – Track this every day and fill in your report before you quit for the day.
  • Clear The Air – Manually drain the air tanks periodically, based on your truck’s air usage.
  • Break to Check Your Brakes – During your next vehicle inspection, spend a little more time on the brakes. Check the brake pads as well as the drums and rotors.
  • Secure Your Load – Pay attention to tiedowns and other cargo securement methods.
  • Maintain Pressure – Monitoring tire pressure is quite likely the one thing drivers can do that can have the greatest impact not only on improving safety, but also in reducing operating costs.
  • Keep the Tail & Running Lights Operational – Running lights and tail lights must be installed on certain parts of a truck or trailer and in certain locations to maximize visibility and to ensure secure mounting.

Some other helpful information can be found in the following Roadside Inspection Cheat Sheet – https://www.cvsa.org/wp-content/uploads/International-Roadcheck-Vehicle-Inspection-Cheatsheet.pdf

What was the focus area and results from the 2023 International Roadcheck?

The 2023 CVSA International Roadcheck took place May 16-18 and the focus was on anti-lock braking systems and cargo securement.

CVSA-certified inspectors conducted 59,429 inspections and placed 15,932 commercial motor vehicles and 5,020 commercial motor vehicle drivers out of service. Brake systems and tires were the top vehicle out-of-service violations issued. The top driver out-of-service violations were hours of service and false logs. The following are the complete results of the 2023 International Roadcheck – https://www.cvsa.org/news/2023-roadcheck-results/

The annual International Roadcheck is designed to bring attention to driver and vehicle safety requirements that must be followed every day in order to keep our roads safe.  If all drivers can create a routine of focusing on road safety and what is required of them, it will go a long way in reducing accidents and saving lives.

SOURCES:

CVSA Website – https://www.cvsa.org/news/2024-international-roadcheck/

CVSA Website – https://www.cvsa.org/news/2023-roadcheck-results/

“What is CVSA Focusing on in 2024 Roadcheck Truck Inspection Blitz?”, Heavy Duty Trucking, February 12, 2024.